Contract Compliance Specialist - Raising Travis County

Contract Compliance Specialist

Travis County Health and Human Services (HHS) serves the community under the guidance of the Commissioners Court. We address community needs through internal and external investments and services. We strive to maximize quality of life for all people in Travis County by protecting vulnerable populations, investing in social and economic well-being, building a shared understanding of our community, and promoting healthy physical, behavioral and environmental living.

The Contract Compliance Specialist performs a variety of administrative duties related to the oversight and monitoring of contracts. Evaluates and monitors complex contract performance, compliance and contractual obligation. Acts as liaison between project managers, department heads, multiple outside agencies, other County staff and the community as required. Responds to inquiries regarding contact obligations, renewals or revisions. Analyzes data and prepares reports. Maintains, manages contracts databases and files.

Distinguishing Characteristics :

This is a job classification within the Purchasing job family. It is distinguished by level of monitoring contract, as well as the additional experience required.

Duties and Responsibilities

• Participates in the planning and implementation of a contract compliance program. Interprets policies, rules, codes or regulations.
• Works closely with project managers, department heads, multiple outside agencies, and other County staff to review contracts. Establishes procedures for the monitoring of contract compliance issues, and to ensure their needs and interests are satisfied. Prepares related contract correspondence. Facilitates dispute resolutions between contractors, vendors, consultants and associated County department staff. Attends a variety of meetings to administer contract and communicate contract status and expectations.
• Develops, implements and maintain a system to monitor contracts and agreements. Maintains and manages contracts databases and files.
• Negotiates contract renewals, amendments and plan changes. Resolves audit exceptions.
• Coordinates and conducts the risk assessments to determine requirements for the maximum service and monitoring of the contracts.
• Monitors complex contract performance by conducting on-site visits, and examining complex billings, fiscal data and eligibility determinations for compliance with contract and policies.
• Assists in the development of contracts by proposing terms, conditions and specifications.
• Reviews and investigates non-compliance issues, writes situation summaries, recommends and present solutions. Researches and aids in the resolution of complex contract issues.
• Analyzes data, prepares, distributes and presents project status reports as required for projects managers, department heads, multiple outside agencies, Commissioner's Court, other County staff and the general public.
• Represents Travis County in professional organizations serving on boards and committees as assigned.
• May develop contract administration policies, procedures, standards and plans.
• May recruit for additional resources.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience : Bachelor's degree in Construction Management, Business Administration, Procurement, Public Administration or a directly related field AND three (3) years of increasingly responsible experience in Contract Administration, Procurement or Business Administration, including complex billing, contract issues and dealing with multiple outside agencies; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. Licenses, Registrations, Certifications, or Special Requirements : Valid Texas Driver's License. Knowledge, Skills, and Abilities :

Work Environment & Other Information

Physical requirements include the ability to lift / carry up to 25 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client / customer contact, squatting to perform the essential functions. Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions. Work Hours : 8 am - 5 pm, Monday-Friday. May work some holidays, some nights, some weekends Location : 5325 Airport Blvd. Austin, TX 78751 Department : Health & Human Services Criminal, Driving, Education, and Employment Background Checks Required. This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Benefits

Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.

FY2025 Travis County Benefit Guide

In this valuable Travis County Benefits Guide you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.

Credit Union Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.

Deferred Compensation Employees may enroll in a tax-free sheltered investment plan through payroll deduction.

Direct Deposit Employees may sign up for direct bank deposit.

Employee Assistance Program Travis County provides a confidential counseling and referral service free of charge to county employees and their family.

Employee Organizations Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.

Employee Health & Wellness Clinic Employees may access the clinic for a variety of wellness program and health care services with no co-pay, no deductible and no co-insurance costs.

Holidays An average of eleven paid holidays are designated by the Travis County Commissioners Court at the beginning of each fiscal year. Insurance Employees may select from four plans : an Exclusive Physician Organization (EPO), Choice Plus Preferred Physician Organization (PPO), Consumer Choice or a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). All four options include a Pharmacy Plan. Travis County's current policy is to pay 100% of the employee's health insurance premium for the Consumer Choice and HDHP. Employees will pay a premium for both the EPO and PPO. Other insurance benefits include $50,000 Basic Life and AD&D paid by the County.

The following benefits are employee paid :