Senior Associate, Conference and Event Services

Senior Associate, Conference and Event Services (Onsite-Hybrid)

Workplace Services (WPS)

The Workplace Services (WPS) Department manages Pew's integrated facilities management portfolio, a state-of-the-art Conference Center, event and the organizations enterprise-wide organizational continuity management program. The department consists of the following core functions :

• Conference and Event Services (CES)
• Integrated Facilities Management (IFM)
• Organizational Continuity Management (OCM)

Event Management

The Event Management team brings together the right mix of external vendors and staff to lead the meeting areas from first inquiry through delivery of all services required for the day-to-day operation of the event, including finalization of all billing to internal and external guests.

The event management staff, a highly guest service-oriented team, apply internal and external policies and procedures concerning event management requiring group rooms and also effectively plan all logistics of the meeting including room setup, audio visual, transportation, housing and food and beverage and any other needs.

Position Overview

The Senior Associate is responsible with the Event team, for managing logistics for all meetings, conferences, and convening's hosted by Pew. This position is responsible for leading all logistical needs including organizing food and beverage, audio visual, transportation, registration pages, signage, room setups, and all other needs. This position is also the primary contact for all vendors, attendees or any third party company directly involved in the management of the event.

To be successful, this individual must be customer-focused and able to navigate in a complex internal structure, work with multiple levels of management, possess excellent organizational skills in managing a heavy workload and communication skills; effectively manages stressful situations, have demonstrated experience and success in event management; budget management, knowledge of online event management software, specifically Cvent, experience directing individuals, provide training / coaching to staff; be guest service oriented; and work well in a team environment.

The position, based in Pew's Philadelphia. This position participates in Pew's hybrid work program with core days in the office and the flexibility to telework the remaining days. Staff also enjoy four telework "flex weeks" per year.

Responsibilities

Requirements

Travel

Minimal travel anticipated for this position. May have local DMV travel as needed.

Work Authorization :

Candidates must be legally authorized to work in the country for which they are seeking employment without the need of a visa sponsorship.

Salary Range

$78,200 USD - $87,400 USD

The salary range represents a reasonable estimate of the annual salary based on Pew's commitment to provide equitable and market-competitive pay. The actual salary offered will take into consideration many factors including but not limited to job-related knowledge, skills and experience, internal pay equity, and business need.

Total Rewards

We offer a competitive salary and benefit program, including : comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work / life benefits to maintain a good balance.

The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse, inclusive, and equitable workplace. Pew considers qualified applicants for employment without regard to age, race, color, sex (including pregnancy), nation of origin, ethnicity, religion, disability, marital status, sexual orientation, gender identity or expression, genetic information, military / veteran status, or any other basis prohibited by law.