Patient Communication Specialist Job at Peak ENT Associates in Provo

Job Description

Job Description

Salary : 17-18

Join the Best Scheduling Team in Healthcare!

At Peak ENT Associates, we dont just schedule appointmentswe create exceptional patient experiences. As a Scheduler, youll be the first point of contact for our patients, ensuring they receive top-notch service while working alongside the best team in the industry.

We believe that great people deserve great rewards. We offercompetitive pay, performance bonuses, and exciting incentive programs to recognize and reward your hard work. Plus, were a fun, dynamic team that supports each other every step of the way.

If youre looking for a fulfilling career where you can make a real impact, grow with a fast-paced, thriving medical practice, and be part of a team that truly values youthis is the place for you!

Come help us change livesone call at a time.

Peak ENT Associates is a leading medical practice specializing in Ear, Nose, and Throat (ENT) care. Our dedicated team of healthcare professionals is committed to providing top-quality patient care, including diagnostic evaluations, medical treatments, and surgical interventions. We are currently seeking a Telephone Scheduling Assistant to join our team and help ensure efficient and patient-focused appointment scheduling.

Job Summary : As a Scheduler at Peak ENT Associates, you will play a vital role in ensuring that our patients receive prompt and effective scheduling services. You will be the first point of contact for patients seeking appointments and will be responsible for managing their scheduling requests with professionalism and efficiency. Your attention to detail, exceptional communication skills, and commitment to patient satisfaction will contribute to our mission of providing excellent ENT care.

Key Responsibilities :

• Answer incoming calls from patients in a courteous and professional manner.
• Greet callers warmly and identify their needs promptly.
• Schedule, reschedule, and confirm patient appointments using our scheduling software.
• Accurately gather and verify patient information, including personal details and insurance information.
• Provide patients with essential information regarding appointment preparation and any necessary documentation.
• Ensure email, text, and voicemail communications are answered before day end.
• Manage incoming patient referrals within 1-2 business days.
• Address patient inquiries, concerns, and requests with empathy and knowledge.
• Collaborate with medical staff and administrative team to optimize appointment scheduling and availability.
• Maintain patient confidentiality and adhere to HIPAA guidelines when handling sensitive information.
• Assist in maintaining an organized and efficient scheduling system.
• Document patient interactions and scheduling details accurately in the electronic health record (EHR) system.
• Follow up on missed appointments and reschedule as necessary.
• Assist in managing the office's appointment calendar to ensure effective time management.
• Participate in ongoing training and development to stay current on medical office procedures and guidelines.
• Perform other administrative duties as assigned by the office manager or supervisor.

Qualifications :

Benefits :