Staff Accountant - Accounts Payable

Summary

The Staff Accountant will be critical in recording accounting transactions for the Army West Point Athletic Association Inc. ("AWPAA") Business Office. Working closely with the Senior Accountant, Associate Athletic Director, and Chief Financial Officer, the position will primarily focus on accounts payable, purchase orders, cash & travel advances, Academy and related party transactions and vendor payment processing. This position will also assist with account receivables, cash receipts, and daily bank activity reconciliations. This position requires a working knowledge of U.S. generally accepted accounting principles, attention to detail, sensitivity to tight deadlines and the ability to multi-task.

Scope of Impact

The responsibilities of this position are integral to the success of the AWPAA Business Office. The Staff Accountant's duties directly impact the timeliness and accuracy of processing purchasing requests, vendor payments, coaches and staff reimbursements, internal reconciliations and recording of related party transactions. The accuracy of data input into Business Central dictates the ability of the Business Office to complete monthly, quarterly, and annual reports.

Level of Decision Making

The employee's primary duties involve exercising discretion and independent judgment in processing financial records, preparing reports, and making decisions related to accounting entries that impact the financial health of the organization. The position is designed to follow the rules and procedures outlined in the AWPAA Accounting Manual. This is imperative as failure to do so can have a negative impact on the annual audit; the results of which are reported to the AWPAA Board of Directors Audit Committee. It is important that this position maintain a high level of procedural and fiscal integrity.

Success Factors

Success in this position will be evaluated by the Supervisor on the employee's performance in a variety of areas, including but not limited to : Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results. Other factors include timely processing of accounts payable and accounts receivable and meeting financial period close deadlines with strict attention to detail.

Essential Duties and Responsibilities

65% Purchase Order & Accounts Payable Management

• Process Requests in Teamworks
• Collect all necessary documentation for purchase requests.
• Generate Purchase Orders (POs) in Business Central (BC).
• Distribute Purchase Orders to vendors.
• Monthly Reconciliation of Purchase Orders
• Ensure Purchase Orders are accurately reconciled each month.
• Invoice Verification
• Verify proper recording of invoices received without a PO listed.
• Ensure payment is processed correctly for these invoices.
• Procurement Support for Army Athletic Association (AAA)
• Assist AAA with procurement and PO needs.
• Vendor Profile Management
• Oversee collection of forms for new vendors (e.g., ACH details, address changes).
• Create and update vendor profiles in Business Central.
• Review and Process Reimbursement Requests
• Evaluate reimbursement submissions from coaches and staff in the ARMS platform.
• Ensure all documentation is complete and properly recorded in Business Central.
• Weekly Vendor Payment Processing
• Process weekly vendor payments under the guidance of the Associate Athletic Director and CFO.

10% Accounts Receivable Management

Invoice and document all customer billings in Business Central (BC).

Collect necessary forms for new customers (e.g., ACH details, address changes).

10% Month End Annual Financial Close

Monthly journal entries (e.g., credit card and payroll uploads).

15% Other Duties as Assigned

Supervisory Responsibilities

None.

Work Conditions & Physical Requirements

Perform duties in a fast-paced, ever-changing work environment.

Travel

None.

Required Qualifications

Preferred Qualifications

Additional Eligibility Requirements

Pay

$ 60,405.80

About Us

USMA is renowned as the world's preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to educate, train, and inspire the Corps of Cadets so that each graduate is a commissioned leader of character committed to the Army Values and prepared for a career of professional excellence and service to the Nation as an officer in the United States Army." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army an extraordinary NCAA Division I athletic experience.

Equal Opportunity Employer

AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Disclaimer Statement

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.