Administrative Assistant

POSITION SUMMARY

The primary function is to provide administrative and accounting support for the general operations of the MPA administrative office. Provides support to the Executive Director, Director of Finance, Director of Human Resources, Billing Manager, HIM and MPA Credentialing. Cross trains with accounting staff when necessary.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Accurately drafts and edits correspondence, mailing lists, reports and other documents from limited instructions. Instructions may either be written or verbal.
• Answers incoming telephone call and relays accurate messages in a timely manner.
• Schedules appointments, meetings, conference rooms, and room setup.
• Coordinates / schedules MPA Conference Room per administrative staff requests.
• Prepares monthly company newsletter, Headline News.
• Coordinates production of provider alerts as directed.
• Coordinates production and upkeep of Share Point as directed.
• Sets up and confirms arrangements for meetings, including location, attendees, catering, handout material and audio-visual requirements.
• Provides on-site meeting assistance such as welcome attendees, hand out materials and taking minutes.
• Distributes minutes and agendas to appropriate personnel in a timely manner.
• Maintains files and minute books for Executive Committee, Board of Trustees and general Membership meetings.
• Performs routine accounting tasks.
• Processes invoices for payment as needed.
• Maintains organizational charts for the MPA.
• Assists departments in the design of brochures and other materials regarding programs and services.
• Tracks all keys to departmental employees for MPA occupied space within the school.
• Assists MPA clinic managers with facility management.
• Assist credentialing specialist. Update provider data along with rosters as needed in the internal and external systems. Update and maintain complete provider information in CAQH. Assist with coding and credentialing forms and timely updates to payer rosters and directories.
• Backup front desk retrieve phone messages greet incoming guests, sort and distribute incoming mail, and prepare outgoing mail.
• Reliable attendance and Punctuality
• Other duties as assigned.

Education : Bachelor's Degree preferred

Experience : Two to four years related experience

SKILLS & ABILITIES

Computer Skills

Three years' experience advanced MS Office Suite, spreadsheet, database and presentation software, Windows, and Adobe.

Other Requirements

Minimum 2 years' experience in an administrative assistant role supporting high level management required. High interpersonal skills including demonstrated ability to relate well with others in the execution of duties and the ability to communicate effectively. Excellent organizational skills. Excellent verbal and written communication skills. Customer service oriented. Ability to handle multiple priorities and meet deadlines. Knowledge of accounting and procurement practices and procedures. Team player, self-starter and self directing.