Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

The Executive Assistant supports the CEO office in all matters inclusive of communications with staff, senior leadership team, State of CT agency heads, and elected government officials, schedule management, and proactive identification of opportunities to assist in the smooth operation of the CEO office. Additionally, the Executive Assistant is responsible for oversight of the management of the office facilities. This is a highly independent role that reports to the CEO and supervises at least one employee.

Responsibilities

• Management of the Chief Executive Officer’s calendar
• Management of the Board Administration department’s budget for board meeting expenses, department salaries and trainings.
• Correspondence with board members, staff, and key stakeholders on the CEO’s behalf
• Coordination with the Government Affairs & Communications Manager on scheduling with the Washington D.C. delegation, the Governor’s office, and other public officials
• Responsible for the logistics of Board of Directors and Committee meetings inclusive of preparation of meeting materials, confirming quorums, and posting materials for public consumption both pre and post meetings, technology coordination
• Actively participates in developing agendas for Board of Directors, Strategy Committee, and Health Equity Outreach and Consumer Experience (HEOC) meetings
• Keeps apprised of any FOIA legislative changes related to public meetings
• Preparation of key take-aways from board meetings and distribution to senior leadership team
• Co-creation of the weekly All Team TEAMS Meeting, content, and coordination of all presenters
• Supports CEO by anticipating needs, while proactively collecting resources to fulfill those needs
• Prioritization of conflicting needs; handling matters expeditiously and proactively
• Assists with bringing projects to successful completion, often with deadline pressures
• Creates leadership meeting agendas through collection of agenda items from all SLT
• Participation and support of the SLT during senior leadership meetings
• Resolution of problems in a timely manner by gathering and analyzing information or data
• Management of incoming calls and correspondence from Board members, staff, government representatives, elected officials and consumers
• Arrangement of travel plans, itineraries and agendas; and compiling documents for travel-related meetings
• Completion of the CEO’s expense reports as needed
• Other duties as required

Office Facilities Management

Supervisory Responsibilities

Requirements

Physical Demands

While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, and utilize a phone or other electronic communication devices. This employee may occasionally have to operate business machines. Specific vision abilities required in this job include close vision and the ability to adjust focus.

Work Environment

This role is in‑office 2 days per week on Tuesday and Wednesday. The noise level in the work environment is usually low. The role is remote the other 3 days of the week unless facility needs arise. Requires fast‑paced deadlines and has a high stress at times. Minimal travel.

Equal Opportunity and Affir­mative Action Employer

Equal Opportunity and Affi‑…

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