Coordinator, Law School Finance & Administration

Overview

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Position

Coordinator, Law School Finance & Administration

Posting # : 5335

Position Status : Full-time temporary

Location : San Diego

Position Type : Staff, School of Law

Department

Coordinator, Law School Finance & Administration; School of Law

Posting

5335

Department Description

USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school\'s faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.

University Description

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description

This is a full-time, temporary, benefit-based position with an anticipated end date of Jun 30, 2026. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

Provides fiscal and administrative support for the Law School through direct support to the Assistant Dean for Finance and Administration and the Manager for Finance and Administration, in completing financial tasks and providing administrative assistance for procurement, expense report, departmental budget and invoice support for the faculty and staff of the Law School. Also provides support in maneuvering Workday and Concur activities for all Law School personnel – helping faculty, staff, and administrators in using these systems to meet their fiscal and administrative needs. Supports Manager, Finance & Administration with monitoring the use of the school's discretionary and non-discretionary operating resources and guiding law school personnel in meeting their budgetary responsibilities for their department accounts. Also responsible for proactively identifying issues to bring to the attention of the department leadership and handling confidential financial and administrative matters and materials in a time sensitive environment.

Duties and Responsibilities

Budget and Fiscal Support :

• Monitors Law School accounts to ensure that expenditure items are correctly recorded in the appropriate task code and expenditure category.
• Corrects errors through journal entry requests and helps prevent additional errors through discussions / training.
• Updates department budget summary files bi-weekly for department review.
• Prepares monthly departmental operational budget audits of all School of Law operational accounts for Law School Assistant Deans / Directors through Workday and takes appropriate action to correct errors and discrepancies.
• Assists Law School personnel in processing Law School business transactions (i.e. journal entries, procurement purchase orders, invoices, reimbursements, stipends, check requests, expense reports etc. as requested).
• Resolves disputes / errors in reimbursements and other business transactions; provides direction regarding USD guidelines for acceptable expenses and required paperwork / documentation / signatures.
• Processes revenue / receipts to proper account; identifies and corrects errors.
• Reviews all University expenditure requests including OneCard expenses, out-of-pocket reimbursements requests and payment requests for proper documentation and alignment with mission.
• Collects information to create new financial and business accounts as requested by department Manager and Assistant Dean.
• Answers general fiscal inquiries regarding status of funding resources, outstanding payment requests, policies and procedures.
• Troubleshoots problems, makes recommendations, and handles highly confidential matters and materials with complete discretion in a time-sensitive environment.
• Uses independent judgement and knowledge of unit operations when reviewing and approving expenditures relying on Manager or Assistant Dean to guide when circumstances require.
• Provides oversight of the Concur Travel and Expense platform, provides training to law school staff, proactively identifies issues and reviews all expense reports for the Law School prior to forwarding to Assistant Dean for final approval.
• Provides assistance in year-end fiscal reporting by auditing posted revenue and expenses, tracking and managing deadlines and, as needed, completing journal entries.
• Determines the best course of action in the absence of clear direction, processes, or procedures.

Administrative :

Special Conditions of Employment :

Background check : Successful completion of a pre-employment background check.

Degree Verification Requirement

Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements

Minimum Qualifications :

Preferred Qualifications :

Performance Expectations- Knowledge, Skills and Abilities :

Managing budgets, enforcing organizational procedures, and implementing tracking systems.

$25.00 - $27.79 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD : Human Resources : Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions

Resume and Cover Letter Required

Click the \"Apply Now\" button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Note

External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager / committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed. The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu / smokefree.

Advertised : August 12, 2025 Pacific Daylight Time

Applications close : Open until filled

Notice of Availability : In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report is available at www.sandiego.edu / safety / documents / annualreport.pdf . This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response stands and protocols; and crime and fire statistics for the three previous calendar years. To request a paper copy, please contact the Clery Act Compliance Manager via email at clery@sandiego.edu , by calling (619) 260-4768, or in-person in the Hughes Administration Center, room 150.

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