Accounts Payable Specialist

Position Purpose :

The Accounts Payable Specialist is responsible for compiling and maintaining accounts payable records, journal entries and the processing of vendor checks.

General Duties and Responsibilities :

• Match vendor checks to corresponding back-up
• Prepare checks for mailing / distribution
• Maintain filing system
• Review pay requests for accuracy and proper approval
• Accrue open invoices and expense reports at month end
• Research and follow-up on past-due invoices
• Compare retainage balance in contract tracking system to ledge balance
• Prepare and code invoices for submission
• Make bank deposits
• Research and resolve contract payment discrepancies and communicate with outside businesses
• Resolve invoice discrepancies
• Maintain trade partner insurance compliance
• Manage Lien Release files and compliance
• Maintain open communication with vendors on payment status and discrepancies
• Partner with purchasing and construction team to ensure proper payments are being made

Qualifications :