Events & Trade Show Coordinator

Events & Trade Show Coordinator

The Events & Trade Show Coordinator supports the Events Lead by providing structure, tracking, and process discipline to internal and external events / tradeshows, as well as promotional item management. This role ensures logistics are organized, branded items reinforce Parkhill's identity, and reporting drives improvement. Oversee the pre-show planning, onsite execution and post-show follow up for Parkhill's trade shows. This is an exempt position, paid on a salary basis.

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers we are neighbors who choose to live and work in the communities we serve. Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you. Parkhill is one of the largest architectural and engineering firms in the Southwest with 14 offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

• Maintain a master calendar of internal and external events with deadlines, milestones and applicable attendee lists for calendar invites.
• Support event planners with logistics tracking, RSVP lists, and vendor coordination.
• Capture lessons learned, participation metrics, and event feedback for continuous improvement.
• Oversee promotional item inventory via Parkhill's third-party supplier, managing requests, budgets, and restocking.
• Ensure promotional items align with Parkhill brand and quality standards.
• Prepare a trade show budget and monitor overall event spend to ensure fiscal responsibility and that budget parameters are met.
• Track budgets and provide reporting on event participation, promotional spend, and utilization.
• Provide logistics support through :

Meeting / event materials preparation

Booth setup

Booth / sponsorship selection and payment

Qualifications

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include :