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construction administrative Assistant

construction administrative Assistant

Picerno-Giordano ConstructionKenilworth, NJ, US
10 hours ago
Job type
  • Full-time
Job description

Job Description

Construction Administrative Assistant

Location : Kenilworth, NJ

Company : Picerno-Giordano Construction, LLC

Job Type : Full-Time | Monday–Friday, 7 : 30 AM – 4 : 30 PM

Pay : (based on experience)

About Us

Picerno-Giordano Construction is a family-owned contractor specializing in park redevelopment, playgrounds, athletic fields, and public works projects throughout New Jersey. We’re seeking a Construction Administrative Assistant to support bid preparation , certified payroll, compliance, and office operations in a fast-paced construction setting.

Please read job description carefully before applying.

Responsibilities

Office & Project Organization

  • Maintain and organize physical and digital project folders for bids, contracts, and completed jobs.
  • Order office supplies and maintain general workspace organization
  • Keep active project and contract lists up to date weekly.

Certified Payroll & Reporting

  • Submit Certified Payrolls (CPR) for all active public projects.
  • Gather CPRs from subcontractors and submit with PGC’s CPR to clients.
  • File copies digitally in job folders and mail / email transmittals as required.
  • Submit CPRs through the NJ Wage Hub and file monthly AA-202 forms with clients and the NJ Department of Labor.

    • Bid Management

  • Create bid folders and maintain entries in the bid tracker.
  • Review bid specifications and extract required bid forms, insurance, and bonding requirements.
  • Request insurance certificates and bid bonds through designated brokers and agencies.
  • Prepare and assemble complete bid packages, including contractor / subcontractor documentation, for signature and submission.
  • Track bid results, update internal systems, and manage follow-ups.

    • Project Setup & Close-Out

  • Transition awarded bids to contract folders and update job listings and bond spreadsheets.
  • Coordinate with accounting and project teams to ensure documentation accuracy.
  • Verify that all completed job documents are scanned and saved before closing files.

    • Subcontractor Compliance

  • Maintain and update subcontractor profiles with expiration dates for insurance, certifications, and other required documents.
  • Request updated certificates as expiration dates approach to maintain bid eligibility.

    • Mark-Out Coordination

  • Run and track utility mark-outs; update mark-out spreadsheet weekly to ensure validity prior to job starts.

    • Qualifications

  • 2+ years administrative experience (construction office preferred).
  • Strong attention to detail, organization, and follow-through.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Experience with QuickBooks, Foundation, CompanyCam a plus.
  • Familiar with public works documentation, bonding, and certified payroll highly preferred.

    • Benefits

  • Starting at $55K (based on experience)
  • PTO & paid holidays
  • Health insurance options
  • Supportive, team-oriented work culture

    • To Apply :

    Submit your resume through Indeed or email info@picernogiordano.com with subject line : Construction Administrative Assistant Application.

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    Administrative Assistant • Kenilworth, NJ, US

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