Project Administrative Assistant

Project Administrative Assistant

In general, the Project Administrative Assistant is responsible for assisting the project management team to ensure each project runs as efficiently as possible.

Duties Include But Not Limited To :

• Introductory email to customer with signed PO / Work Order
• Opening time for the project
• Taking notes at project meetings
• Creating Schedule Of Equipment after drawings & Cost Estimate are approved
• Request submittal to be created from Admin.
• Detailed review of submittal compared to Schedule Of Equipment from Admin.
• Sending completed submittal to customer & frequently checking up on progress
• Create Submittal Comment Response sheet with all comments copied from returned submittal
• Process return submittals from customer & communicate with Project Manager on changes if applicable.
• Gives As-Builts to Shipping / Receiving and help set up the shipment
• Create Transmittal / Packing Slip
• Create Field Tech Binder to the greatest extent possible
• Gather As-Builts & parameter lists from field tech
• Get As-Builts to CAD to update drawings
• Update Parameter lists accordingly
• Update Schedule Of Equipment for O&M
• Help with any scheduling throughout life span of project
• Attend meetings and trainings deemed necessary by management
• Any other tasks, assignments, duties, or projects as requested by management

Requirements :