Hybrid Litigation Secretary

Job Description

Job Description

international law firm that specializes in international business law is looking for a litigation secretary on a temporary to hire or direct hire basis. Open to full time or part-time candidates. The position will start in the office for 30 days and once trained will be remote.

Must Haves :

5+ years of litigation support experience

Proficient with Legal software iManage, Clio, Litera, PACER, ECF or similar

Must have E-Filing experience (State & Federal)

Good job stability

Key Responsibilities

• Litigation Support : Assist three (3) attorneys with all phases of litigation, including drafting, formatting, and filing legal documents such as pleadings, motions, and discovery materials.
• Calendaring : Manage complex attorney schedules, including court appearances, depositions, hearings, and deadlines, ensuring accurate and timely calendar updates.
• Legal Desk Management : Oversee the administrative operations of a legal desk, including document management, case file organization, and drafting routine correspondence.
• Attorney Support : Provide comprehensive administrative support to three (3) attorneys, including assisting with preparations for trials, hearings and depositions, scheduling meetings, coordinating travel, and handling client communications.
• Document Preparation : Prepare, proofread, and finalize legal documents, ensuring compliance with court rules and firm standards, including the ability to mark and generate tables of contents and tables of authorities.
• Client Interaction : Serve as a point of contact for clients, maintaining professionalism and confidentiality in all communications.
• Case Management : Track case progress, maintain case files, and ensure all deadlines are met in accordance with court and firm requirements.
• Technology Proficiency : Utilize legal software (e.g., case management systems, e-filing platforms) and Microsoft Office Suite to streamline workflows.
• E-Filing : Handle electronic filing of legal documents with state and federal courts, ensuring compliance with specific court requirements and deadlines. Required Qualifications Experience : Minimum of five (5) years of recent experience as a litigation secretary or in a similar legal administrative role, with a strong focus on litigation, calendaring, and e-filing with state and federal court. Good work stability. Skills : o Proven ability to manage a legal desk and support multiple attorneys simultaneously. o Exceptional organizational and time-management skills, including the ability to efficiently work undertight deadlines and manage multiple priorities. o Strong written and verbal communication skills, with strong attention to detail. o Strong proficiency in legal software and applications (e.g., iManage, Clio, Litera, PACER, ECF or similar), e-filing platforms, and Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat Pro. o Strong understanding of legal terminology and state and federal court processes, including e-filing, court rules, forms, calendaring, pleadings, and discovery procedures. o Successful completion of background check and professional references are required.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

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The pay transparency policy is available here :

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For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.