Office Manager

Mid Town Manhatta Non Profit - Office Manager / Coordinator

The Manager for is responsible for facilitating operations of the small department ensuring smooth operations of the program. S / he will support the Associate Director of Compliance and Operations, Community Client Program to ensure HRA contract deliverables are met timely, accurately, and within budget and legal documents meet the court's requirements within specified timeframe when needed. S / he will be responsible for supporting the logistical needs of the program to ensure operational efficiency.

Primary Responsibilities :

• Supports the Associate Director of Compliance and Operations, Community Client Program to ensure that time is planned and expended with maximum efficiency and effectiveness.
• Supervises administrative assistant
• Submits onboarding / off-boarding for staff and interns
• Submits IT requests, troubleshoots IT related issues for staff, and manages devices for clients through telecommunication
• Supports the Annual Reports project
• Processes client related purchases and client relief services
• Oversees office maintenance schedules and repairs
• Manages in-office staff attendance schedule and personnel calendar
• Submits and tracks monthly office expenses, work expenses, reconciliations for petty cash and credit cards in conjunction with the CGP Finance Department
• Provides administrative assistance to the CGP Legal Department as needed
• Tracks staff trainings to ensure agency training requirements are completed
• Purchases and tracks office supplies, metro cards and manages program inventory
• Updates caseload assignments in Safeguard and JACKIE
• Reviews the monthly Heavy Duty Cleaning submissions to HRA
• Liaises between vital records, funeral homes and program to obtain birth and death certificates
• Manages on-call schedule for the Management Team
• Maintains a primary office presence (4 days a week) and is available outside 9-5 work hours as needed
• Serves as receptionist phone back up

Hours 9-5 $20-25 an hour.