ADMINISTRATIVE SERVICES MANAGER-SES - 48004016

ADMINISTRATIVE SERVICES MANAGER-SES - 48004016

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Requisition No : 863004

Agency : Department of Education

Working Title : ADMINISTRATIVE SERVICES MANAGER-SES

Position Number : 48004016

Salary : $82,000.00-$92,000.00

Posting Closing Date : 10 / 26 / 2025

DIVISION OF VOCATIONAL REHABILITATION LOCATION : TALLAHASSEE

POSITION TITLE : ADMINISTRATIVE SERVICES MANAGER-SES

Position Number : 48004016

Salary Range : $82,000.00-$92,000.00

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers.

This position is located in Tallahassee

Serve as the Administrative Services Manager supervising professional staff across the bureau's core functions, ensuring collaboration, accountability and high performance. The employee will provide strategic leadership, oversight and direction for the Bureau of Policy, Communications, Learning and Development and the Florida Rehabilitation Council (FRC) staff within the Office of the Director.

The bureau is responsible for the development, coordination, and implementation of statewide policy, staff and providers learning initiatives, internal and external communications and advisory council support to ensure the Division's mission of assisting individuals with disabilities obtain competitive integrated employment and assurance of fiscal accountability.

Responsible for displaying professionalism and engaging in professional development while fostering and maintaining a positive, healthy and productive work environment. The incumbent must provide clear direction and expectations to their subordinates. The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must exhibit initiative and drive to ensure compliance in all federal and state and policy mandates. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

This is independent work providing management and oversight within the Office of the Director to improve management capabilities and operational procedures. Develops and implements operational and administrative goals and objectives relevant to the division's programs. Directs, oversees, reviews and approves actions taken by all units within the Division of Vocational Rehabilitation. Plans and directs the Division's' strategic planning, operational and administrative activities.

Responsible for assuring that each operational unit of the bureau engages in training and cross training activities to maximize the skills and capabilities of bureau employees within each unit. The incumbent must communicate with, motivate, and lead their teams with professionalism, expertise and accountability.

Responsible for making hiring recommendations as well as disciplinary recommendations.

POLICY

Responsible for directing the development and review of federal and state regulations, policies and procedures governing Florida's Division of Vocational Rehabilitation. The incumbent will oversee the policy unit ensuring compliance with all federal and state mandates that govern the VR program to include policies and standard operating procedures. The employee serves as an advisor to the Division's Executive Management Team in the development of the Division's operations and compliance procedures and systems as well as assist the Deputy Director with special projects involving new ITNs, RFPs, cost allocation, as well as ad hoc requests from the Department and programmatic / operational compliance related issues.

LEARNING AND DEVELOPMENT

Responsible for the implementation and translation of DVR policy into operational standards, the development of systems to accomplish standards, and the review of operational performances to ensure standards are met. Provides analytical work involving an independent, objective assurance and consulting activity designed to add value and improve the organization's operations by bringing a systematic approach to evaluate and improve the effectiveness of management, control and governance processes. The incumbent coordinates activities with the DVR Director and the Bureau Chiefs of Operations and Support, Field Services, Program Development and Assistance, Contracts and Vendors. Develop Policy and Procedure manuals for the Bureau of Operations and Support, DVR IT.

FRC

The incumbent will provide oversight of FRC staff ensuring the facilitation of regularly scheduled committee meetings, administrative support to council members, membership, annual reporting, strategic planning and stakeholder engagement.

COMMUNICATIONS

Responsible for coordinating all state and federal audit reviews and required responses to all audit findings. Coordinates audits, reviews and investigations conducted by outside regulatory bodies such as the Rehabilitative Services Administration, Office of Program and Policy Analysis and Governmental Accountability, Social Security Administration and all appropriate Inspectors General. Develops working papers and other supporting documentation to ascertain that conclusions, findings and recommendations are properly documented and supported.

Performs related duties, as required to include additional duties as deemed necessary.

Knowledge, skills and abilities, including utilization of equipment, required for the position :

• Knowledge of the public vocational rehabilitation program and the federal regulations that govern the program.
• Determine work priorities and managing staff.
• Ability to communicate effectively with internal work associates and external partners
• Ability to foster and maintain a healthy, positive work environment, treating others with trust and respect
• Ability to establish and maintain effective and cooperative working relationships with others.
• Ability to be productive under tight timeframes, balance multiple and competing priorities and maintain goal-Ability to work and perform under stressful conditions.

Ability to demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit

APPLICATION REQUIREMENTS :

Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items :

Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies.

After you have applied to one or more job advertisements, all submitted applications can be viewed from the "Applicant Home Page" by clicking on "View Your Applicant Submissions." A listing of all the positions to which you have applied will be displayed. You can view and / or print any or all the submitted applications, although this information is also maintained online.

Download and then fax a completed application to the People First Service Center at 888-403-2110. Be sure to include the requisition number on each page of your application.

For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

STATE OF FLORIDA EMPLOYEE BENEFITS

State of Florida Retirement - 3% Employee Contribution Required

10 Paid Holidays