Administrative Asst II-Residential Services

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Functional Title : Administrative Asst II-Residential Services

Job Title : Administrative Asst II

Agency : Health & Human Services Comm

Department : Unit 2 - Admin

Posting Number : 10447

Closing Date : 11 / 20 / 2025

Posting Audience : Internal and External

Occupational Category : Office and Administrative Support

Salary Group : TEXAS-A-11

Salary Range : $2,694.33 - $3,946.25

Pay Frequency : Monthly

Shift : Day

Additional Shift : Days (First)

Telework : Not Eligible for Telework

Travel : Up to 5%

Regular / Temporary : Regular

Full Time / Part Time : Full time

FLSA Exempt / Non-Exempt : Nonexempt

Facility Location : San Antonio State Supported Living Center

Job Location City : SAN ANTONIO

Job Location Address : 6711 S NEW BRAUNFELS AVE

Other Locations :

MOS Codes : 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief Job Description :

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Provides administrative support, technical assistance and project coordination for Unit IV. Work may entail a broad range of responsibilities. Work is performed under supervision with latitude for the exercise of independent judgment. Frequent contacts with public are required. Works under the primary supervision of the Unit Director. Must coordinate, prepare, and print complex data analysis. Must be able to meet internal and external customers in a fashion that promotes a warm, inviting atmosphere.

Essential Job Functions (EJFs) :

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift, and / or overtime in accordance with agency leave policy and performs other duties as assigned.

Ensures the completion of assignments given to administrative assistants.

Tracks completion of assigned in-services and special projects for the unit.

Tracks data collection for SASSLC Management Plan pertaining to the completion of CT&D training classes for Unit IV.

Tracks data collection for SASSLC Management Plan pertaining to the completion of employee evaluations for the Unit Director.

Tracks data collection for SASSLC Management Plan pertaining to Active Treatment for off-campus and leisure activities.

Provides ongoing feedback to mangers on completion of above assignments.

Completes monthly reports for various State Office requirements.

Schedules meetings and appointments, answers routine inquiries and familiarizes self with resources at SASSLC.

Coordinates activities and projects.

Reports data analysis.

Prepares and presents complex data analysis using all available software.

Refrains from conduct resulting in confirmed incidents of unprofessional or discordant behavior.

Ensures staff are scheduled for and receive all mandatory training within established timeframes, as evidenced by reports from CT&D.

Coaches staff when performance or conduct problems are noted and ensures that supervised personnel perform their duties according to written job description.

Other duties as assigned include but are not limited to actively participating and / or serving in a supporting role to meet the agency's obligations for disaster response and / or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and / or location.

Knowledge, Skills and Abilities (KSAs) :

Working knowledge of office practice and administrative procedures.

Working knowledge of Business English, spelling, punctuation and math.

Knowledge of Windows and Excel.

Skill in the use of electronic data and / or word processing equipment and software.

Ability to apply knowledge of Departmental Rules, regulations, policies and procedures, and functions to the application of principles of office management and to communicate effectively.

Ability to work independently on difficult or complex clerical tasks.

Ability to keep complex clerical records and to prepare accurate reports from varied statistical data or other types of technical information.

Ability to complete effective correspondence.

Ability to supervise other administrative assistant staff and coordinate the delegation of assignments from other Client Services Managers.

Registrations, Licensure Requirements or Certifications :

None

Initial Screening Criteria :

Bachelor's degree from an accredited college or university with Business Administration, Human Resources Management, Office Management, Legal Administrative Assistance or Healthcare Administration field of study, plus one (1) year of experience in performing moderately complex clerical and administrative assistance work.

• OR-

Graduation from a standard senior high school or equivalent.

Four (4) years of experience performing moderately complex clerical and administrative assistance work.

Additional Information :

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse / Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals / Entities (LEIE).

Males between the ages of 18 - 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and / or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations :

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility :

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer :

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.