Administrative Support Specialist

Administrative Assistant

We are seeking an administrative assistant to manage the front desk operations and provide exceptional support for our client within the human resources department. This role offers an excellent opportunity for a detail-oriented individual who thrives in a fast-paced environment and enjoys tackling a variety of responsibilities.

Greet and assist visitors by providing friendly, detail-oriented customer service in person and over the phone. Manage incoming calls by answering, transferring, and directing inquiries appropriately. Create and print employee ID badges with accuracy and efficiency. Maintain personnel file systems, including auditing existing files and creating new permanent files. Organize and file documents, ensuring compliance with confidentiality and record-keeping standards. Assist in formatting documents and drafting agendas for HR meetings. Keep front desk and shared work areas clean, organized, and welcoming. Process, check, and distribute incoming mail to the appropriate team members. Manage HR interview scheduling, panel packet preparation, and coordinating room reservations for meetings. Print and assemble orientation materials, such as benefit folders, to ensure all new hires receive accurate information. Coordinate employee communications, including emailing or other notices. Order office supplies and maintain adequate stock for the department. Other duties as needed.

Requirements : strong organizational skills with an eye for detail. Excellent verbal and written communication skills. Ability to handle multiple tasks simultaneously and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). Experience with scheduling and coordinating meetings or events is a plus. A high level of professionalism and attention to confidentiality.