Logistics Specialist - BNS

Logistics Specialist - BNS Print

Salary $40,289.60 Annually Location City County Building, IN Job Type Full Time Job Number 09471 Department Business and Neighborhood Services Opening Date 11 / 18 / 2025 Closing Date 2 / 16 / 2026 11 : 59 PM Eastern

Agency Summary The purpose and mission of the Department of Business & Neighborhood Services (DBNS) is to protect and improve the quality of life of persons in the City of Indianapolis. DBNS is the City of Indianapolis and Marion County's principal department responsible for business licenses, residential and commercial permits, and the enforcement of the Revised Code of Ordinances of the Consolidated City and County. DBNS is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Job Summary

This position is responsible for facilitating goods and assets required by the Department of Business and Neighborhood Services staff members and programs. As a part of the Administration & Finance Division of the Department, the position provides internal services to support the department's core function and mission. Assets include facilities, furniture, supplies, uniforms, vehicles, technology, and any other necessary products / services. Position reports to the Manager Special Projects.

Position Responsibilities

• Researches products and / or services relative to operations to make recommendations to management.
• Works with approved vendors to obtain quotes for goods and services.
• Maintains, prepares, assigns, and tracks all assets in the department's asset management system and facilitates asset needs for DBNS staff.
• Procures office supplies and special asset requests for all sections of the department.
• Assists with onboarding new hires through uniform purchases, asset assignments, badge access, parking, etc. Works with internal stakeholders and external vendors to update and replace equipment.
• Prepares, distributes, and collects employee vouchers and allowances for asset repairs and replacements.
• Processes payments to vendors.
• Oversees the department's fleet program, appropriate records and reporting to ensure staff compliance with city driving standards. Coordinates with Fleet Services for repairs and ongoing service of vehicles.
• Manages the GPS application for vehicle management tracking, including the installation or removal of GPS units as needed in the department's fleet.
• Collects and maintains data of all vehicular accidents and coordinates with appropriate department and city-county staff for repairs and loss prevention.
• Manages the procurement, set up, and appropriate disposal of all vehicles and vehicle equipment. Coordinates the removal of vehicle equipment when a unit is disposed of / transferred to DPW / Fleet Services.
• Reviews and reconciles monthly chargeback expense statements for applicable managed items and tracks invoice trends.
• Manages the procurement and setup of all vehicle equipment. Coordinates the removal of vehicle equipment when a unit is disposed of / transferred to DPW / Fleet Services.
• Troubleshoots all equipment to determine the appropriate course of action to resolve any problems.
• Maintains the internal department resource website.

This position will work with DBNS staff, other agencies / departments, and vendors requiring a high degree of confidentiality, tact, diplomacy, and discretion.

Qualifications

Two (2) years of related work experience. Working knowledge of Microsoft Office products, such as Word, Excel, and Outlook. Must be able to learn specialized financial and asset tracking software to create reports. Excellent customer service, including strong oral and written communication skills. Possess and hold a valid Indiana Driver's License for continued employment. Must be able to lift / move objects up to 50 lbs.

Preferred Job Requirements and Qualifications

Associates Degree in Business Administration, Finance, Technology and / or Accounting. Working knowledge of Crow Canyon, AlphaCard database, Verizon Connect GPS application, or any other inventory asset tracking software. Familiarity with purchasing guidelines for goods and services. Advanced proficiency in Microsoft Excel. Independent Judgment

Working Conditions

Essential functions are regularly performed in an office and / or storage room setting, but occasionally this position will need to drive vehicles to the DPW / Fleet Services Garage or deliver to vendors. Physical Conditions Sitting at a desk the majority of the day Some lifting, carrying, pushing, and / or pulling of objects and materials up to 35 pounds Tasks may involve extended periods of time at keyboard or workstation Tasks require the ability to perceive and hear sounds and see visual cues or signals Tasks require the ability to communicate orally