Talent.com
Administrative Assistant
Administrative AssistantThe Estate Yountville • VACAVILLE, CA, US
Administrative Assistant

Administrative Assistant

The Estate Yountville • VACAVILLE, CA, US
6 days ago
Job type
  • Full-time
Job description

ADMINISTRATIVE ASSISTANT

Yountville, CA

Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Cond Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty.

This is a temporary role with a May start date.

JOB SUMMARY

We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive and management teams in the day-to-day operations of the hotel. The ideal candidate will possess excellent communication skills, the ability to multitask, and a strong understanding of hotel administration.

ESSENTIAL JOB RESPONSIBILITIES

  • Provide administrative support to hotel management and executives, including scheduling meetings, managing calendars, and handling correspondence
  • Assist with the preparation of reports, presentations, and hotel documentation.
  • Coordinate and maintain meeting agendas, ensuring updates, materials, and discussion points are organized ahead of scheduled meetings. Provide follow-up notes.
  • Handle incoming phone calls, emails, and inquiries, directing them to the appropriate departments
  • Coordinate travel arrangements, events, and meetings for management staff
  • Manage office supplies and ensure the smooth functioning of office equipment
  • Coordinate with various hotel departments to ensure efficient communication and workflow
  • Lend your expertise to assist with hotel event planning and execution, helping create unforgettable moments for our guests
  • Assist with vendor ordering and payment approval processes, including placing orders, collecting invoices and W-9s, and maintaining vendor documentation.
  • Coordinate with Accounting to submit invoices, support timely vendor payments, and assist leadership with preparing and submitting expense reports.
  • Track action items and ensure follow-up on key priorities.
  • Maintain confidentiality when handling sensitive information.
  • Monitor and respond to guest reviews across online platforms in a timely and professional manner, reflecting the resorts service standards.
  • Compile and maintain guest feedback reports, summarizing trends, service opportunities, and positive highlights for leadership review.
  • Coordinate with relevant departments to ensure follow-up on guest concerns and service recovery actions.
  • Other duties as assigned

REQUIRED QUALIFICATIONS

  • Bachelor's degree in Business Administration, Hospitality, or a related field
  • Proven experience in an administrative role, preferably within a hotel or hospitality environment
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills
  • Ability to handle multiple tasks, prioritize effectively, and work under pressure
  • Strong organizational and time-management skills
  • Detail-oriented with a high degree of accuracy in work
  • Ability to maintain confidentiality and handle sensitive information
  • A positive, professional demeanor with excellent customer service skills

PHYSICAL REQUIREMENTS

  • Ability to sit for extended periods of time while working at a computer
  • Frequent use of hands and fingers for typing, data entry, and handling office equipment
  • Ability to occasionally stand, walk, bend, and reach
  • Ability to lift and/or move up to 1015 pounds occasionally (files, office supplies)

Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

Estate Yountville is an equal opportunity employer.

(Minorities/Females/Disabled/Veterans) https://www.theestateyountville.com/



Compensation details: 30-35 Hourly Wage





PIb548b461a92b-26289-40091097

Create a job alert for this search

Administrative Assistant • VACAVILLE, CA, US

Similar jobs

Administrative Support - Administrative Assistant

TotalMed StaffingConcord, CA, United States
Full-time

Administrative Support-Administrative Assistant.Let [City Name] be the backdrop for your next chapter.Immerse yourself in the Golden State's diverse landscapes, vibrant cities, and endless opportun...Show more

 • Promoted

Administrative Assistant

Equity LifeStyle PropertiesMartinez, CA, United States
Full-time

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!.ELS is hiring for the position of Administrative Assista...Show more

 • Promoted

Phlebotomist / Administrative Assistant (Monday-Friday)

One MedicalWalnut Creek, CA, United States
Full-time

One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable.But this isn’t your average doctor’s office.We’re on a mi...Show more

 • Promoted

Administrative Assistant

PrideStaffWalnut Creek, CA, United States
Full-time

We are thrilled to announce a new.PrideStaff, a nationally recognized staffing company, has been given the chance to assist a top employer.Are you currently working but looking to explore new Admin...Show more

 • Promoted

Production Administrative Assistant

A Groundworks CompanyFairfield, CA, United States
Full-time

We're Groundworks, North America's leading foundation repair and water management specialist.We're more than a company - we're a team driven by purpose.But what makes us a great place to work?.Here...Show more

 • Promoted

Associate Administrative Assistant

PepsiCoBenicia, CA, United States
Full-time

Associate Administrative Assistant.The Associate Administrative Assistant will maintain Benicia front office management and functions including donations, mail/shipping, maintain facility and suppl...Show more

 • Promoted

Administrative Project Coordinator

HDRWalnut Creek, CA, United States
Full-time

Administrative Project Coordinator.At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to...Show more

 • Promoted

Administrative Assistant

Marsh & McLennanWalnut Creek, CA, United States
Full-time

This position is responsible for supporting the Employee Health & Benefits and Business Insurance service teams while managing professional and efficient coordination of phones, visitors, and mail....Show more

 • Promoted

Part-Time Administrative Assistant

AssociaVacaville, CA, United States
Full-time +1

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide.Our 11,000+ team members lead the industry with unriv...Show more

 • Promoted

Administrative Assistant

Express Employment ProfessionalsVacaville, CA, United States
Full-time

LOCAL TOP INSTALLER IN NORTHERN CALIFORNIA IS SEEKING AN ADMINISTRATIVE ASSISTANT.THIS IS AN EVALUATION HIRE POSITION AND THE PAY IS $22.Support dispatch operations by verifying purchase orders thr...Show more

 • Promoted

Store Administrative Assistant

Scandinavian DesignsVacaville, CA, United States
Full-time +1

Scandinavian Designs - Dania Furniture is looking for a Store Administrative Assistant!.Health benefits (with options for dental and vision).Generous merchandise discounts.Tuition assistance and pe...Show more

 • Promoted

Administrative Assistant

Oliver Wyman, LLCWalnut Creek, CA, United States
Full-time

This position is responsible for supporting the Employee Health & Benefits and Business Insurance service teams while managing professional and efficient coordination of phones, visitors, and mail....Show more

 • Promoted

Executive Assistant

AcurenFairfield, CA, United States
Full-time

This position is an advanced level position that provides comprehensive and administrative support to a member of the Executive Leadership Team (ELT).The Executive Assistant will enhance effectiven...Show more

 • Promoted

Administrative Assistant

Compass ConnectionsFairfield, CA, United States
Full-time

It's a great feeling to work for a company that does so much good for others around the world!.Language Requirement: Fluency in English and Spanish is required.Academic Requirement: Required High S...Show more

 • Promoted

Administrative Assistant

NorthBay HealthFairfield, CA, United States
Full-time

At NorthBay Health, the Administrative Assistant performs administrative functions and supports additional duties as needed by the Corporate administrative office.Performs specific duties and assig...Show more

 • Promoted

Administrative Assistant

Mercer FranceWalnut Creek, CA, United States
Full-time

This position is responsible for supporting the Employee Health & Benefits and Business Insurance service teams while managing professional and efficient coordination of phones, visitors, and mail....Show more

 • Promoted

Remote Work From Home Administrative Assistant Admin - Part Time Panelists Needed

ApexFocusGroupSuisun, CA, United States
Remote
Full-time +1

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience ...Show more

 • Promoted

Microsoft Excel Construction Administrative Assistant

JLM Strategic Talent PartnersConcord, CA, United States
Full-time

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE.We partner with National & International prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcin...Show more