Administrative Assistant

Business Services Assistant

Idaho National Laboratory is hiring an Administrative Assistant to work on our Nuclear Science and Technology Directorate. Our team works a 9x80 schedule located out of our EROB facility in Idaho Falls, Idaho with every other Friday off.

Responsibilities Include :

• Compose and / or types, edits, and proofs a variety of documents, reports, and correspondence.
• Design and / or create charts and graphs to be used in oral presentations.
• Initiate and respond directly to correspondence of both routine and non-routine nature.
• Respond to problems / inquiries and completes periodic and special reports.
• Order supplies by generating requisitions through the company provided systems.
• Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.
• Receive, refer, and / or answer mail, walk-in, and telephone inquiries regarding organization activities.
• Efficiently manage and coordinate multiple calendars / schedules with accuracy and efficiency while prioritizing time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations for organization(s) and prepare travel expense records.
• Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations.
• Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.
• Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents.
• Logistical space coordination and onboarding of new employees.
• Facilitate phone / move requests, and other maintenance and service requests for employees. Property management and space management.
• Monitors status of critical items, assignments, and deadlines to ensure timely completion.
• May escort un-cleared visitors as requested.
• Other duties as assigned.

Minimum Requirements :

Preferred Experience :

Job Information :

Physical Requirements :

The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 35 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits :

At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.

INL Mission

Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision

Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements

To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information

When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration. INL does not accept resumes from third party vendors unsolicited.