DOS - REGULATORY ANALYST I - 45000099

DOS - REGULATORY ANALYST I - 45000099

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Requisition No : 865909

Agency : Department of State

Working Title : DOS - REGULATORY ANALYST I - 45000099

Pay Plan : Career Service

Position Number : 45000099

Salary : $36,036

Posting Closing Date : 11 / 29 / 2025

Department of State

Division of Elections

Regulatory Analyst I

Position Number 45000099

Internal Advertisement

Minimum Requirements :

A high school diploma or equivalent and three (3) years job-related administrative experience in a conventional office setting following established work processes and guidelines. Examples of office duties considered job-related experience include producing financial and other reports, producing final orders or other legal documents, developing and maintaining a filing system, working on a helpline, conducting financial or campaign finance audits, and bookkeeping and accounting duties. Knowledge and experience in campaign finance or Chapter 106, Florida Statutes

Preferences :

• Campaign finance report auditing experience
• Experience providing customer assistance to the public specific to filing campaign finance reports
• Experience reviewing documents and filings for statutory compliance
• Call center experience
• Experience preparing final orders and other legal documents
• Report / Document review auditing experience
• Fluency in Spanish

Duties and Responsibilities :

This is a professional position within the Division of Elections, Bureau of Election Records (BER) Audit Section performing highly technical and complex data and accounting analysis of campaign treasurer's finance reports. This position determines the accuracy and completeness of filings, evaluates data for statutory compliance, and prepares and issues audit reports within established time frames that incorporate audit error findings and proposed solutions. This position also handles Review Section tasks, conducting quality assurance reviews of filing documents, communicating with candidates, committees, and party entities in writing, emails, and telephone calls regarding documents filed, qualification and petition requirements, confidential credentials, and campaign finance reporting. This position requires sound, independent judgment regarding Florida's election processes in accordance with Chapters 99-106, F.S., and Section 1S-2, F.A.C., and is responsible for, including but not limited to, the following duties :

Reviews campaign treasurer's finance reports filed by candidates, committees, and political party entities for statutory compliance and completeness. Determines compliance with Florida's campaign finance and reporting regulations and prepares and issues intricate completion and compliance audit reports within established time frames that incorporate audit findings and recommendations. Monitors audits to ensure completion and compliance is met. Where candidates, committees, and party entities are found to be non-compliant, prepares and submits final notices which may result in the issuance of legal documents. Drafts referrals to the Florida Election Commission, notices of committee cancellations, and final orders cancelling committee registrations.

Provides direction and guidance to candidates, committees, and party entities, answering questions from the public on how to amend reports filed in the division's Electronic Filing System (EFS), and communicating accounting data and technical subject matter to non-technical audiences by giving step-by-step guidance for needed corrections. Works with and maintains confidential information. Accurately updates all databases used to establish accounts and to process and track various data maintained by BER. Researches BER's multiple databases and imaging system to gather decision-making information for purposes of resolving campaign account reporting issues.

Conducts quality assurance reviews of documents filed by state and federal candidates, political committees, and political parties for determination of statute and rule compliance. Effectively communicates in writing and by telephone with candidates, sitting officials, and committees regarding filing documents, qualification requirements, petition requirements, confidential credentials, and campaign finance reporting. Assists candidates and committees with filing and amending campaign finance reports in the EFS. Researches multiple databases, imaging system, and documentation to gather decision-making information. Updates databases following receipt of proper documentation.

Effectively handles queries in person, by telephone, or email related to campaign finance and report filling. In writing or by telephone, effectively communicates with candidates, sitting officials, and committee officers regarding registration documents, qualification requirements, petition requirements, confidential credentials, and campaign finance reporting. Accurately documents communications as required in BER databases.

Serves as a backup to BER's primary processor of checks and payments related to fines, qualifying fees, and copies. Conducts detailed reviews of campaign finance documentation from eligible candidates to determine valid contributions for Public Campaign Finance (Matching Funds). Participates in BER's candidate qualifying.

Performs other work-related duties as assigned.

Knowledge, Skills and Abilities :

Criminal Background Checks : A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

Important Notices :

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website : https : / / www.sss.gov

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.

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