Transportation Coordinator

Legacy Traditional Schools Transportation Specialist

Imagine an energy so positive, so powerful, it ignites your desire to be the best, inspires you to bring out the best in others, and fuels your aspiration to do the best work of your career. At Legacy Traditional Schools we do things a special way, in a way that ignites our desire to be the best, illuminates our educators' best talents, lights up the minds of our students, and fuels our school spirit. We shine the brightest when we raise our hands and rise to the challenge of changing lives through education, cultivating bright curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents and communities.

Position Summary

The Transportation Specialist supports the daily execution of student transportation services at the campus level. This position ensures that all students assigned to transportation are accounted for, manages ridership tracking, maintains accurate attendance records, and serves as a liaison between the school and families to ensure efficient and safe transportation logistics. The specialist is responsible for responding to ridership changes, student no-shows, and other transportation-related concerns in a timely and organized manner.

Key Responsibilities

Maintain and manage daily student transportation rosters.

Monitor and track ridership and attendance patterns.

Address and resolve no-shows, unexpected ridership changes, and other transportation issues.

Communicate effectively with families about transportation logistics and concerns.

Enter and maintain up-to-date transportation-related data in the appropriate systems.

Ensure student safety and accountability during arrival and dismissal processes.

Attendance Oversight

Review, reconcile, and update attendance records daily in Infinite Campus (IC).

Process and file medical documents received through email or phone transcriptions.

Apply appropriate attendance codes in IC as per established guidelines (Modules 1, 14, 16, 17).

Collaborate with the Registrar for document management and attendance record filing.

Collect and input attendance data from Sub Rosters across schools.

Reconcile attendance in accordance with outlined procedures and maintain a daily reconciliation binder.

Run and distribute the daily "Absent Today" report for each campus.

Track and report absences and tardies using the Attendance Tracker Google Spreadsheet.

Communication and Outreach

Contact parents / guardians regarding student absences via phone or email.

Conduct 5-day calls based on Weekly Attendance Letters and document communication in IC and ParentSquare.

Record call responses and outcomes in the Phone Tracker spreadsheet.

Participate in home visits, parent meetings, and MTSS meetings as needed.

Coordinate with the Chronic Absenteeism Coordinator in weekly meetings.

Weekly and Monthly Reporting

Run and send Weekly Attendance Letters through IC Message Builder or ParentSquare.

Generate and record Monthly Attendance Percentage Reports.

Review Health Assistant reports and update related records in IC and the Health Assistant Tracker.

Monitor for Consecutive Unexcused Absences and recommend 10-day withdrawals as appropriate.

Submit detailed daily, weekly, and monthly Accountability Reports.

Campus and Team Support

Rotate visits to assigned campuses on a weekly / monthly basis or as needed.

Provide front office assistance during peak periods or staff absences (e.g., arrival, dismissal, special events).

Support secretarial and office operations when required.

Qualifications

High school diploma or equivalent (associate's degree preferred).

2+ years of administrative or school operations experience, ideally in transportation or attendance roles.

Strong organizational and data management skills.

Proficiency in Infinite Campus (IC), Google Suite (especially Google Sheets), and communication platforms such as ParentSquare preferred.

Excellent verbal and written communication skills.

Ability to multitask and remain detail-oriented in a fast-paced environment.

Strong interpersonal skills to collaborate with school staff, students, and families.

Working Conditions

Will require travel to various campuses.

Occasional evening or weekend availability for meetings or home visits.

Must be comfortable working in an office and campus environment with high levels of student interaction.

Enjoy the benefits of being the best

Education is not a spectator sport, so we encourage you work hard, learn, have fun and always do your best. If you raise your hand to accept the challenge of changing lives through education and give your very best to contribute to our students' success, you'll experience :

our colorful school spirit

a fulfilling career

a culture of connection

our spirit of tradition

the benefits of being the best.

Hint : If asked in your interview how we ignite your desire to be the best, the answer is "All of the above"

Enjoy industry-leading pay, rewards, referral bonuses and paid time-off. Care for your health and your family with comprehensive medical, dental and vision benefits, discounted onsite childcare and student enrollment priority, even for part-time roles. Invest in your future with retirement plans - Arizona has 401(k) plans with 6% employer matching, Nevada participates in the Nevada State Retirement PERS and Texas participate in the Texas retirement TRS. Enhance your growth with promotion opportunities, training, mentoring and tuition reimbursement. Thrive in a welcoming, supportive and inclusive environment where we celebrate the diversity of our team and our communities and uphold our values to treat others with fairness, equality and respect as an equal opportunity employer.

Come be an educator with LTS

Every team member, from our support staff to our leadership team has knowledge to share, skills to teach, inspiration to offer, and a passion for helping others learn and perform their best, which is why we are proud to call all our employees educators. Our smart, talented, diverse educators across Arizona, Nevada and Texas are working together to change lives through education and make our charter schools the best place to learn, grow and work. Come be an educator at Legacy Traditional Schools and experience a positive collective energy so powerful, it ignites your desire to be the best! Ignite your career. Apply Today!