Manager : Payment Services

Manager : Payment Services

The Payment Services Manager provides strategic leadership and oversight for the College's Payment Services, Travel, and Corporate Credit Card Department. The Payment Services Manager is responsible for the effective management of all associated business processes, information systems, programs, and personnel. The Payment Services Manager administers financial systems for payment and corporate card services, oversees multiple financial and operations budgets, and communicates critical systems and process developments to internal and external stakeholders.

The work schedule for this position is flexible and may include working evenings and weekends.

Duties and Responsibilities :

• Manages and oversees business processes for the College-wide Accounts Payable, and Travel programs
• Oversees the Accounts Payable workflow, ensuring invoices are accurately reviewed, coded, matched to purchase orders and approval of timely payments
• Manages weekly scheduled payment runs, including checks, ACH and wire transfers, while optimizing vendor payment terms and available discounts
• Manages the reconciliation of vendor statements, resolves discrepancies, and assists with month-end and year-end closing processes related to accounts payable accruals and ledger
• Ensures all accounts payable processes comply with company policies, financial regulations, and tax requirements, including the accurate preparation and filing of Form 1099 and Form 1042 for vendors
• Develops, maintains, and enforces the organization's travel and expense reimbursement policies and procedures including the timely and accurate processing of employee expense reports and travel reimbursements, ensuring all submissions adhere to policy and are properly documented
• Manages the travel and expense management system (e.g., Concur, Banner), including configuration, user setup, and integration with the General Ledger
• Provides guidance, instruction, and training to employees on Travel and Entertainment (T&E) policies, state / federal regulations, and the proper use of the expense reporting system
• Monitors card transactions to ensure compliance with corporate policy, investigate violations, and implements controls to mitigate risk and prevent fraud. Oversees the monthly reconciliation of all T&E card transactions against cardholder expense reports
• Identifies and implements automation tools, technology, and process changes to improve efficiency, increase internal controls, and reduce the invoice-to-payment cycle time
• Generates and analyzes financial reports, such as accounts payable aging, T&E spend trends, and T&E usage metrics, to inform management and support budgetary decisions. Communicates and cooperates with internal and external stakeholders. Develops and delivers analysis recommendations, and reports for stakeholders including internal and external auditors
• Establishes and monitors robust internal controls across all three areas (A / P, Travel, Cards) to ensure segregation of duties and financial integrity
• Supervises employees; prioritizes and assigns work; conducts performance evaluations; ensures staff are trained; and makes hiring, termination, and disciplinary recommendations
• Performs all other duties and responsibilities as assigned or directed by the supervisor

Job Requirements :

or

Preferred :

The ideal candidate will have the following knowledge, skills and abilities :