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Accounts Payable Specialist
Accounts Payable SpecialistBerliner Cohen LLP • San Jose, CA, US
Accounts Payable Specialist

Accounts Payable Specialist

Berliner Cohen LLP • San Jose, CA, US
30+ days ago
Job type
  • Full-time
Job description

Berliner Cohen LLP has an immediate opening for an Accounts Payable Specialist in our San Jose office.

Requirements include:

  • A bachelor's degree in accounting, finance, or a related field is preferred.
  • Proven experience (3+ years) in accounts payable, collections, and billing within a law firm or professional services environment.
  • Proficiency with legal billing software (e.g., Elite, Aderant, Tabs3) preferred.
  • Strong analytical skills with advanced proficiency in Microsoft Excel.
  • Excellent communication skills with the ability to interact professionally with clients and colleagues.
  • Strong organizational skills and the ability to manage multiple priorities effectively.

Job responsibilities include:

Accounts Payable Management

  • Efficiently process vendor invoices and expense reports.
  • Reconcile vendor statements and resolve discrepancies promptly.
  • Maintain meticulous records of accounts payable transactions.
  • Receive and verify invoices and check requests.
  • Code invoices with correct general ledger codes and cost centers.
  • Enter invoices into the accounting system accurately and timely.
  • Prepare and perform biweekly check runs
  • Maintain vendor files and ensure proper documentation for new vendors
  • Review employee expense reports for accuracy and compliance with company policies.
  • Assist in month-end closing activities related to accounts payable.
  • Prepare and maintain various reconciliations and schedules as needed

Collections

  • Proactively back up and manage accounts receivable to ensure timely collections.
  • Engage with clients to resolve outstanding payments and billing inquiries professionally.
  • Implement effective collection strategies while maintaining positive client relationships.

Billing

  • Prepare and distribute accurate client invoices based on detailed time entries and expenses.
  • Review billing data for accuracy and compliance with client billing guidelines.
  • Ensure invoices are delivered promptly via electronic and traditional methods.

Archive

  • Maintain organized electronic and archive physical filing systems for financial records.
  • Collaborate cross-functionally to streamline billing, accounts payable, and collections archive processes.
  • Contribute to special projects and perform additional administrative duties as needed.

If you are interested in joining our team, please provide a cover letter and resume.

The Accounts Payable Specialist salary range is expected to be between $62,400 to $76,960. The successful candidate for this position is reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience.

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Accounts Payable Specialist • San Jose, CA, US

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