Operations Administrator

Job Description

Job Description

Description

We are seeking a detail-oriented operations administrator with excellent interpersonal and communication skills to manage the daily administrative tasks that support the operations department. The ideal candidate will possess experience in data systems, payroll processing, and operational support. This position is essential to ensuring the efficiency and overall effectiveness of the company’s operations. The role reports directly to both the Chief Operations Officer and the Chief Financial Officer.

Key Responsibilities

• Assist with payroll processing, including biweekly updates to employee files, including bonus and incentive payments, vacation and sick pay, and expense reimbursements.
• Compile and process employee documentation and records to ensure that the employee database remains current and accurate.
• Plan and coordinate company meetings and work-related events.
• Track inventory, including supplies for company events, coordinate deliveries, and manage vendor contracts.
• Conduct research, organize essential files, and draft supporting documentation for presentations, conferences, and meetings.
• Manage incoming correspondence, including emails, memos, faxes, and mail, with utmost discretion.
• Operate and maintain office equipment, including copiers, fax machines, and computers.
• Serve as the primary responder for troubleshooting company systems and collaborate with external vendors to address and resolve issues effectively.
• Obtain necessary approvals and signatures for contracts, vendor invoices, and any operational requests.
• Provide general support for operational improvement projects and initiatives.

Education & Experience