Food & Beverage Administrative Assistant

Food & Beverage Administrative Assistant

About the role :

The Food & Beverage Administrative position requires a high level of attention to detail and a strong work ethic. The ability to multitask and prioritize is also essential for this position. The F&B Admin is responsible for performing administrative duties supporting the Food & Beverage Division of the hotel. Successful candidates will be a willing team player, comfortable with electronic systems and willing to accept assignments on as need basis, in order to promote teamwork across two outlets.

What you will do :

• Responsible for completing all administrative duties competently, efficiently, thoroughly, and in a timely manner to support the Food and Beverage Division of the Resort.
• Prepare accurate written correspondence including letters, contracts, reports, schedule of events, printed menus, and e-mails using MS Word, MS PowerPoint, and MS Excel.
• Maintain the back offices and storage areas in all aspects of stocking and cleanliness.
• Work in an efficient and professional manner while maintaining a positive attitude.
• Use OpenTable when taking reservations and when checking on current or future reservations; ensure accuracy when entering data into OpenTable.
• Assist in inquiries about catering and banquets and special events.
• Receive and respond to incoming telephone calls in accordance with Four Seasons Standards and assist with overflow calls for Food & Beverage.
• Maintain files, schedules, and calendars for F&B Management Team; coordinate, set and confirm interviews and appointments.
• Assist in completing special projects which may include marketing, menus or other assigned duties; maintain and order office supplies.
• Be fully conversant with the geographical layout of the operation and to know the exact whereabouts of all operational equipment.
• This position may also respond to inquiries and problems in an efficient, courteous and professional manner.
• Complete any other task as assigned by management.
• Maintain an inventory of all standard department supplies and printed materials.
• Participate in scheduled departmental and administrative meetings as requested.
• Make notes in the F&B meetings.

What you bring :

What we offer :

Schedule & Hours :