Commercial Project Accountant

The Specialized Recruiting Group is hiring a Project Administration Manager for a commercial construction firm client of ours in Charlotte, NC. See the full job details below and apply or reach out if interested!

Overview

The Project Administration Manager is responsible for ensuring accurate and efficient project setup, project accounting support, and administrative coordination across the commercial division. This role acts as the bridge between project management, accounting, and operations by standardizing processes, enforcing compliance, and providing oversight of key administrative functions. While the position includes oversight of office operations, its primary focus is maintaining financial accuracy, project documentation, and accountability in project startup and administration

SUPERVISORY RESPONSIBILITIES

This position does not directly manage field personnel but collaborates closely with Project Managers, Estimators, Accounting, and Leadership. It may oversee administrative staff or coordinators as assigned.

ESSENTIAL JOB FUNCTIONS

Project Setup & Controls

• Lead and enforce standardized project setup processes in accounting and project management systems (e.g., Procore, Smartsheet, SharePoint).
• Ensure all contract documents, budgets, schedules, and compliance requirements are accurately captured at project kickoff.
• Monitor adherence to project administration SOPs, providing accountability for Project Managers and ensuring compliance.

Project Accounting Support

Administrative & Office Management

Cross-Functional Support

EDUCATION, EXPERIENCE AND TRAINING

STANDARDS OF PERFORMANCE

Accuracy & Compliance – Maintains precise project records, ensuring all project setups meet financial and contractual requirements.

Operational Efficiency – Streamline workflows, ensure smooth coordination across departments.

Communication & Coordination – Provides timely, professional communication with project teams, leadership, clients, and vendors.

Leadership & Initiative – Takes ownership of project administration processes and drives accountability for compliance and accuracy.

MENTAL AND PHYSICAL REQUIREMENTS

WORKING ENVIRONMENT AND CONDITIONS

TOOLS AND EQUIPMENT