Administrative Assistant - National City PACE

PACE Administrative Assistant

Under the direct supervision of the PACE Center Manager, the PACE Administrative Assistant provides administrative / secretarial support for the Administration of San Ysidro Health-SanDiego PACE, assists and coordinates administrative and operational activities for SYHC's San Diego PACE. The PACE Administrative Assistant is responsible for scheduling appointments, interviews, developing power point presentations, preparing binders, meeting agendas, generating reports, conducting data entry as needed and ordering necessary supplies for day center and PACE clinic. The PACE Administrative Assistant works closely with the Day Center Manager, PACE Program Manager, Marketing Manager and QA Manager, on activities related to Participant Relations including interfacing directly with participants and caregivers, documenting complaints / issues and assisting with resolving their immediate needs if possible.

Essential Functions of the Job :

• Develops schedules meetings and oversees conference room calendar. May make travel arrangements as needed
• Sort and distribute incoming mail, newsletters and faxes for Administrative staff including the Directors, Managers, and VP of Senior Health Services
• Prepares and types letters for mail out.
• Prepares internal memorandums as directed.
• Prepares administrative and financial reports, documents and other materials as directed including those of a confidential nature.
• Will track and monitor staff required licenses and certifications including BLS, ACLS and specific discipline licensure requirements. Will schedule trainings as needed to assist with CEU's.
• Will coordinate EPP activities including maintaining binders, updating policies and procedures, will maintain and update as needed contact information for SYH personnel Maintains confidential staff roster in accordance with EPP policy.
• Will maintain and update as needed contact information for facilities, plant support and other contracted vendors in relationship to building maintenance.
• Screens visitors and telephone calls.
• Manages petty cash
• Schedules appointments and keeps calendars for management team.
• Will assist with developing presentations including those that require power point.
• Prepares agendas, confirms attendance and records minutes of meetings as needed.
• Assists in coordination of special meeting and events including scheduling and overseeing catering.
• Oversees inventory and purchasing to maintain forms, office supplies and clinical supplies.
• Schedules maintenance of office equipment as needed.
• Coordinates work orders with Plant Support and IT team.
• Interfaces, assists, and acts as liaison between PACE Administration and other departments.
• Assists in the development, application, and implementation of policies and procedures, objectives, quality assurance activities, safety, environment and infection control standards. Complies with all department, organization and government policies & procedures.
• Works closely with Managers to address and ensures patient and customer satisfaction and effectively addresses complaints in a timely manner.
• Works closely with managers to ensure quality and corporate compliance.
• Adheres to SYHC and department attendance and punctuality policies and practices.
• Attends meetings and training as required.

Additional Duties and Responsibilities :

Job Requirements :

Experience Required :

Education Required :

Verbal and Written Skills Required to Perform the Job :

Technical Knowledge and Skills Required to Perform the Job :

Competencies :

Equipment Used :

Working Conditions and Physical Requirements :

Universal Requirements :

Pre-employment requirements include I-9, physical, positive background and reference check results, complete application, new hire orientation, pre-employment PPDs. Compliance with all mandated vaccinations and all boosters is a term and condition of employment.