Controller

Job Description

Job Description

Controller

Who this job will appeal to..

You will enjoy working with hands on team that is dedicated to producing excellent work for the dynamic & energetic team at the DoubleTree by Hilton Hotel Chattanooga Downtown!

What you will be doing

You will support the General Manager and all Department heads with accurate, timely, and relevant financial data which will increase the management effectiveness for each department. Analyze and understand the data from and by each hotel department.

Accounting...

• Responsible for batching invoices in the MIS system within 48 hours from time of receipt.
• Analyze and interpret all hotel financial data within the hotel departments.
• Ability to articulate all financial data to stakeholders
• Experience with complex allocations within the hotel and third parties.
• Ability to perform and complete monthly bank reconciliations
• Ensures credit approval is authorized by the GM four (4) weeks prior to the customer's arrival date for any direct bills.
• Hold all department managers accountable for accurate financial information and record keeping
• Ensures that all direct bills are sent invoices no longer than three (3) days after check out date.
• Manages tracking tools to ensure billing process is up to date including bill date and collection date.
• Follows up on and documents any Direct Bill accounts over 45 days past due.
• Documents all city ledger checks to the check log and process within 24 hours of receipt.
• Ensures all Incident Reports are completed and shared with Insurance Company within 24 hours of incident.
• Ensures the End of Month is completed within the deadline dates.
• Keeps accruals and labor in ProfitSword up to date and accurate.
• Include details in all journal Entries that allow for future explanation during budgeting season.
• Have experience in creating hospitality budgets, forecasting, proper department's expense tracking and labor categories.
• Participate in Inventory process per company policies to limit discrepancies and unexpected and out of period expenses.
• Manage utility accounts to accurately book expenses during the proper period. Assist in compiling variance notes and explanations.
• Understand taxes and laws in regards to payroll forecasting and budgeting.
• Keeps the Liquor Check Register in order and enter into M3 as written.
• Prepares financial analysis of operations through ProfitSword..
• Maintains files of all record retention including critical date list, contracts, insurance policies, permits, licenses, sales and use tax reports, expenses, cash handling, payroll, accounts receivable and accounts payable documentation.
• Advises management in regards to insurance claims and insurance coverage updates for protection against property losses and potential liabilities.
• Responds to any credit card chargebacks with forty eight (48) hours.
• Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
• Work with vendors on payment schedules and renegotiate where possible for favorable terms.
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts, using calculator or computer.
• Verifies bank deposit to insure validated amount matches reported amount on the Daily Managers Report.
• Counts and verifies the safe and bank(s) counts daily.
• Ensure all house accounts are brought to zero balance nightly.
• Ensures proper approval procedures are being received on all purchases.
• Proper documentation completed on all tipped and gratuity associates.
• Establish and maintain an organized and up to date Tax Exempt File, No Show Billing File and Contract status and expiration file detailing notice dates for termination and highlighting auto renew contracts.
• Establish positive work relationship with department heads allowing for learning and growth.
• Hold weekly meetings to review credit and billing issues.
• Prepare cash flow analysis to be accurate and adjustable as business levels change.
• Spot check store rooms and closets to ensure presence and security of company assets.
• Audit liquor sales process and compliance with required licenses and certifications.
• Other duties, as assigned.

What's Required to be Considered

Why Our Associates Love HVMG

About HVMG

Our Be Excellent culture is more than just words on a website we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field."

We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny , and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President.

The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract.

HVMG  is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.