Program Administrative Coordinator

Overview

The Program Specialist provides day-to-day administrative and operational support for the Biomedical Sciences Ph.D. and M.S. programs. This role supports the Program Director in advancing a nationally competitive, dual-campus graduate program and ensuring an excellent educational experience for students. The Program Specialist must demonstrate strong organizational skills, project management abilities, and the capacity to support the integration and coordination of academic activities across two centers of learning.

Responsibilities

Program Operations & Administration

• Serve as the primary point of contact for applicants, students, and faculty, providing timely and accurate responses.
• Oversee daily functioning of the Program Office and ensure smooth administrative operations across the main ODU and VHS campuses.
• Maintain comprehensive student records; manage forms and documentation for the Registrar, Financial Aid, Human Resources, and affiliated departments.
• Track student academic progress, enrollment status, annual requirements, and compliance with program policies.
• Coordinate program handbooks, annual updates, and other educational documents.

Curriculum & Educational Support

Admissions, Recruitment & Student Engagement

Communication, Marketing & Web Management

Budget & Resource Management

Project Management

Qualifications

Required

Preferred

Location : Location

US-VA-Norfolk