Insomniac - Human Resources Coordinator

Human Resources Coordinator

Insomniac Events is looking for a motivated and organized HR Coordinator to support the day-to-day operations of our Human Resources team. This role is essential in delivering smooth onboarding and offboarding experiences, coordinating recruitment and internship programs, and contributing to employee engagement and culture initiatives. This role needs a self-motivated, detail-oriented individual who possesses a "roll up the sleeves attitude" and a "hands-on" style, as well as the aptitude to thrive in a fast-paced, results-oriented environment. The Human Resources Coordinator will directly report to the Manager, Human Resources. This is not a remote position and required to be in our Calabasas office full time.

Responsibilities

• Assist with recruitment tasks including opening / closing job requisitions, scheduling interviews, candidate communications, and offer coordination
• Maintain elevated candidate experience by following company best practices and standards
• Participate in virtual job fairs and other recruitment events
• Support full time recruitment team as needed
• Facilitate new hire orientation sessions and building tours
• Ensure all steps of the established new hire onboarding process are completed timely and accurately
• Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists
• Support offboarding processes by sending exit surveys and conducting exit interviews
• Coordinate and support production of internal company events and activities
• Assist with benefits administration during onboarding and open enrollment
• Support social and company culture initiatives
• Coordinate assets and materials for HR-related communications and resources
• Schedule and coordinate department meetings, take notes, interviews and trainings as necessary, help organize and distribute relevant materials
• Audit and organize all employee life-cycle HR files
• Support employee lifecycle functions such as, but not limited to; off-boarding process, compliance training tracking / auditing and Leave of Absence compliance, etc.
• Liaise between HR and IT for all employee changes
• Support the Facilities team with front desk coverage and projects as needed
• Support facilitation of company internship program
• Support training sessions with preparation of presentation materials, and logistics coordination
• In-office HR representative when other team members are OOO or working on-site
• Support implementation of short- and long-term programs and projects
• Support the recruiting, training and onboarding of employees both directly and partnering teams
• Other special projects and tasks as assigned as needed
• Some travel may be required (economy)

Qualifications

Work Environment

Equal Employment Opportunity

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state, and / or federal law. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Hiring Hourly Range : $22.00 - $27.00 / hour