Executive Assistant (US Local Team)
Hai RoboticsAtlanta, Georgia, United States4 days ago
Job type
- Full-time
Job descriptionDraft, review, and edit communications, reports, and presentations. Maintain organized filing systems (digital and physical) for confidential documents. Track and manage expenses, invoices, and reimbursements. Prepares the executive’s reimbursement claims as well as the senior leadership team’s upon the executive’s request. Works hand-in-hand with various key internal stakeholders for harmonious coordination of executive and company activities. Stakeholders include the Chief of Staff, the VP PMO and Automation Excellence and other members of the senior leadership team. Assist with leadership and customer meeting logistics, including preparing materials and coordinating schedules. Support external communications with investors, partners, and stakeholders. Coordinate the executive’s domestic and international travel arrangements and itineraries, and assists the senior leadership team upon the executive’s request. Assist with event planning, including company meetings, off-sites, and leadership retreats. Other Duties as Assigned : Additional responsibilities may be assigned as needed to support business operations. 2+ years of executive-level administrative experience, preferably supporting C-suite leaders. Exceptional written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom). Proven ability to handle sensitive information with discretion. Highly organized, detail-oriented, and adaptable under pressure. Strong interpersonal skills and ability to interact with executives, board members, and stakeholders. Strong preference for Mandarin language proficiency Make phone calls, utilize computer and company sponsored software Travel : 10-15% On call support Candidates must be authorized to work in the United States and must provide proof of eligibility upon hire in accordance with federal regulations.
We are currently seeking an Executive Assistant to join our US team in the Atlanta Office. This is an exciting opportunity to be part of a fast-growing and innovative environment, where you will play a key role in supporting the business.
Company Description
Established in 2016, Hai Robotics is dedicated to leveraging robotics technology to advance human civilization. The company’s HaiPick solution is the world’s first Automated Case-handling Mobile Robot (ACR) system, which autonomously brings desired totes and cartons to workstations, enhancing warehouse efficiency. HaiPick systems can be deployed within 1 to 2 months and have proven to increase operational efficiency and storage density significantly. Trusted by clients such as DHL Supply Chain and BEST Supply Chain, our solutions are utilized across various industries, including fashion, retail, and healthcare.
Role Summary
The Executive Assistant provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant develops a deep understanding of the executive's priorities and key objectives, anticipates needs, and aligns support to ensure success against the most critical KPIs.
Core Responsibilities :
Executive Support :
- Manage the executive’s calendar, including scheduling meetings, appointments, and travel.
- Has a keen understanding of the executive’s priorities and schedules meetings accordingly.
- Will be exposed to matters of great company sensitivity and will have the ultimate respect for confidentiality.
- Understands that the executive will need urgent assistance from time to time and is available as needed.
- Prioritize and handle incoming correspondence, emails, and phone calls.
- Prepare briefing materials, agendas, and follow-up items for meetings.
Administrative Management :
Stakeholder Support :
Event & Travel Management :
Qualifications
Other Requirements :
Create a job alert for this search
Executive Assistant • Atlanta, Georgia, United States
Related jobs
FlexCare Allied is seeking a travel CT Technologist for a travel job in Lithonia, Georgia.Job Description & Requirements.
FlexCare Allied Job ID #JOB-01683749.Pay package is based on 8 hour shif...Show moreLast updated: 2 days ago
First Connect Health is seeking a travel CT Technologist for a travel job in Austell, Georgia.Job Description & Requirements.
First Connect Health Job ID #25-281859.Pay package is based on 8 hou...Show moreLast updated: 30+ days ago
Topsarge Business Solutions, a Temple, Texas-based firm, is seeking an experienced on-site Executive Administrative Assistant to provide high-level administrative and executive support to the DHS F...Show moreLast updated: 29 days ago
Triage Staffing is seeking a travel CT Technologist for a travel job in Austell, Georgia.Job Description & Requirements.Travel Radiology : CT Tech Austell.Location : ...Show moreLast updated: 30+ days ago
The starting salary for this position is $.Welcome and directs members visiting the branch, creating a positive member experience from start to finish.
Presents and explains credit union services an...Show moreLast updated: 3 days ago
Discover Your Career at Emory University.Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the futu...Show moreLast updated: 1 day ago
Earn up to $15 / hour + performance bonuses.Outlier, a platform owned and operated by Scale AI, is looking for.If you're passionate about improving models and excited by the future of AI, this is you...Show moreLast updated: 6 days ago
Our client, an art non-profit Midtown Atlanta, is seeking an Executive Assistant for a direct hire role.The EA provides support to the President & CEO through completion of special projects and rep...Show moreLast updated: 15 days ago
Mud Pie is seeking an Ecommerce & Closeout Assistant who will provide support to the Director of eCommerce and Off-Price.
We are looking for highly organized and detail-oriented individuals with...Show moreLast updated: 30+ days ago
How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission i...Show moreLast updated: 15 hours ago
CrossMed is seeking a travel CT Technologist for a travel job in Lithonia, Georgia.Job Description & Requirements.At CrossMed Healthcare Staffing, we aim to create lasting impressions wherever ...Show moreLast updated: 2 days ago Earn up to $15 / hour + performance bonuses.Outlier, a platform owned and operated by Scale AI, is looking for.If you're passionate about improving models and excited by the future of AI, this is you...Show moreLast updated: 6 days ago 
Connected Health Care is seeking a travel Physical Therapy Assistant for a travel job in Covington, Georgia.Job Description & Requirements.
PTA License Opportunity in Covington, Georgia - Join C...Show moreLast updated: 30+ days ago
The Executive Assistant at Get Linked up LLC will play a vital administrative role within our organization, directly assisting top executives and working collaboratively with various departments.Th...Show moreLast updated: 20 days ago
Executive Assistant to the CEO About the Role We’re looking for a highly skilled and trusted Executive Assistant (EA) to partner with our CEO.
This is a unique opportunity to work side-by-side...Show moreLast updated: 30+ days ago
Comprehensive package including medical, dental, vision, and 401(k).We are seeking a detail-oriented and proactive Executive Assistant to support senior leadership in a fast-paced manufacturing env...Show moreLast updated: 30+ days ago
Discover Your Career at Emory University.Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the futu...Show moreLast updated: 15 hours ago
Six Flags Over Georgia is seeking an outgoing and creative person to join our Human Resources team.This position is responsible for the supervision of the Human Resources Department including train...Show moreLast updated: 2 hours ago
- Promoted
Travel CT Technologist
FlexCare AlliedLithonia, GA, USFull-time
- Promoted
Travel CT Technologist
First Connect HealthAustell, GA, USFull-time
Executive Administrative Assistant
Topsarge Business SolutionsAtlanta, GA, USAFull-time
Quick Apply
- Promoted
Travel CT Technologist
Triage StaffingAustell, GA, USFull-time
- Promoted
Universal Associate
Georgia United Credit UnionConyers, GA, United StatesFull-time
- Promoted
The Carter Center : Sr. Administrative Assistant (Temporary)
Georgia StaffingAtlanta, GA, USFull-time
- Promoted
Remote Editorial Assistant
OutlierMarietta, GA, United StatesRemote
Full-time
- Promoted
Executive Assistant
Corps TeamAtlanta, Georgia, United StatesPermanent
eCommerce & Closeout Assistant
Mud PieStone Mountain, GA, USFull-time
Quick Apply
- Promoted
- New!
Administrative Assistant
Wellstar Health SystemAtlanta, GA, USFull-time
- Promoted
Travel CT Technologist
CrossMedLithonia, GA, USFull-time
- Promoted
Remote Editorial Specialist
OutlierSandy Springs, GA, United StatesRemote
Full-time
- Promoted
Travel Physical Therapy Assistant
Connected Health CareCovington, GA, USPermanent +1
Executive Assistant
Get Linked up LLCChamblee, DeKalb County, United StatesFull-time
Quick Apply
Executive Assistant To CEO
Brand ApartAtlanta, GA, USFull-time
Quick Apply
- Promoted
Executive Assistant
Addison GroupAtlanta, GA, USFull-time
- Promoted
- New!
The Carter Center : Sr. Administrative Assistant (Temporary)
Emory UniversityAtlanta, GA, USFull-time
- Promoted
- New!
Human Resources Supervisor (Full-Time)
Six Flags Over GeorgiaAustell, GA, USFull-time