Accounts Payable Coordinator

counts Payable Specialist

Our client is a leader in the digital imaging industry established 30 years ago and whos subsidiaries and brands are known throughout the graphics and media industries for the research development manufacturing sale and distribution of products worldwide for imaging and design professionals.

They are currently seeking a full-time Accounts Payable Specialist to join their expanding team. Candidates should be initiative-taking individuals who are willing to work a hybrid schedule with a minimum of two days a week in their Florida this role you will be responsible for performing a variety of accounting tasks requiring accurate & timely recording of vendor bills research & efficient resolution of issues as they arise and daily interaction with outside vendors.

RESPONSIBILITIES & DUTIES :

• Update and maintain accurate vendor records and assist Product Line Managers with new vendor setup
• Utilize MineralTree to automate billing postings as much as possible
• Review and clear MineralTree sync to NetSuite errors to ensure systems remain in agreement
• Receive and review all vendor bills for accuracy and appropriate requirements before posting
• Reconcile vendor statements research and correct discrepancies
• Communicate price quantity or duplicate shipping issues with vendors and request vendor credits as needed
• Ensure credit memos are posted timely and against corresponding VRAs when applicable
• Develop positive vendor relationships and respond to all vendor inquiries in a timely manner
• Maintain files and documentation thoroughly and accurately in accordance with accepted accounting practices
• Assist in month-end closing tasks and ensure all bills are posted prior to close date
• Review PO pending billing reports to ensure missing bills are requested and posted prior to month end close
• Post vendor bill variances weekly; align with corresponding vendor credits when possible and communicate large variances to FP&A team
• Reconcile assigned inventory received not billed GL accounts monthly and research / resolve discrepancies
• Scan mail and print checks as needed on office days
• Reconcile and support American Express corporate cards program
• Support annual audits through vendor confirmations AP testing and backup as needed
• Participate in continuous process improvement initiatives
• Complete assignments / projects as requested by Finance & Treasury Director

QUALIFICATIONS :

Required Experience :

Key Skills

Business Continuity Planning,Food Technology,ABAP,Import,Electrical & Automation,Adobe

Employment Type : Full-Time

Experience : years

Vacancy : 1