Senior Subcontract Administrator

We are currently seeking a motivated / seasoned individual to serve as a Senior Subcontract Administrator, assembling lists of subcontractors, preparing requests for proposals, negotiating terms and conditions, and more.

SPECIFIC RESPONSIBILITIES :

• Administers one or more large subcontracts to ensure that subcontractors and / or subconsultants fully meet Company and project requirements. Subcontract responsibilities includes the procurement of design subconsultants, subcontractors and suppliers for multiple clients.
• Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience. Coordinates the list with project management and client recommendations.
• Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included.
• Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions. Prepares and issues contracts commensurate with delegated procurement authority.
• Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract. Ensures that terms and conditions will be appropriate.
• Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts.
• Maintains and updates subcontractors' files to include records of payment.
• Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage. Ensures retention of hard copy of reports and claims for seven years.
• Serves as liaison between subcontractor and procurement personnel.
• Performs other responsibilities associated with this position as may be appropriate.

Job Requirements

EDUCATION / EXPERIENCE :