Receptionist / Office Administrator

Job Description

Office Coordinator

Location : Metagenomi

Reports to : Senior Facilities Support Supervisor

The Office Coordinator is the first point of contact for visitors, vendors, and guests at Metagenomi, ensuring a welcoming and professional experience. This role supports the Facilities team by overseeing day-to-day office operations, supplies, and vendor coordination, while helping maintain a smooth, safe, and efficient workplace.

Key Responsibilities :

Front Desk & Visitor Management : Greet and assist visitors, manage check-ins, and coordinate with staff.

Administrative Support : Handle reception duties, mail distribution, copy / print services, and company-wide communications.

Procurement & Inventory : Manage purchasing and restocking of office and breakroom supplies.

Facilities Coordination : Schedule maintenance, respond to janitorial requests, and oversee housekeeping services.

Security & Access : Manage building access and maintain security protocols.

Event & Room Scheduling : Coordinate meetings, event spaces, and conference room setup.

Key Skills & Qualifications :

Strong organizational and multitasking abilities

Excellent written and verbal communication

Problem-solving mindset with attention to detail

Proficiency in office software and scheduling tools

Friendly, service-oriented, and professional demeanor