Office Specialist I

Job Title :

• Office Specialist Temporary position with potential for permanent.
• Under close supervision, provides a variety of routine clerical support services to various Authority Departments; performs other related work as assigned.
• ESSENTIAL FUNCTIONS Specific duties will vary with the department to which assigned.  The following list of duties is a description of the types of work that may be performed and is not intended to be all-inclusive.  The omission of a specific duty does not make it unacceptable if the work assigned is at the equivalent level.   Answers and directs phone calls, voice mail and e-mail; greets visitors, clients and staff; responds to general questions; refers inquiries as appropriate; takes messages; distributes forms and explains their completion; provides information on Authority programs and related referral services Updates and maintains filing systems, including confidential files; sets up new files; receives, pulls and files documents and records Types correspondence, reports, memos, forms and related materials with accuracy,  completeness and in compliance with departmental procedures Inputs, updates, searches and retrieves data using spreadsheets, computer databases and various automated systems Operates a variety of standard office equipment such as a personal computer, typewriter, phone, fax, calculator, copier, scanner or other department specific equipment Opens, dates, screens, sorts, routes and processes mail Prepares information packets and packets of required forms; maintains client / public information, brochures and supplies Schedules appointments; maintains a calendar Schedules meetings and makes appropriate arrangements such as contacting participants, reserving rooms, and assembling materials and documents Performs dispatching duties MARGINAL FUNCTIONS May prepare a variety of handwritten or computer-generated reports using established procedures and formats; performs other related work as assigned.
• MINIMUM QUALIFICATIONS Graduation from high school or GED, one year of paid clerical experience; An equivalent combination of education, training and experience will be considered.

KNOWLEDGE & ABILITIES Knowledge of :