Deputy Clerk-Records Center

Job Title

Under the direct supervision of the Record Center Supervisor, performs a variety of records management functions.

Essential Job Functions

Essential Job Functions : (Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Receives and processes requests for records research for all County departments, performs data processing duties; makes recommendations in relation to programming / reprogramming needs.
• Processes, receives, collects and delivers mail to / from County departments, the State mail system and the United States Post Office; operates and performs preventative maintenance on various types of mail equipment; coordinates courier services; prepares certified and registered mail; processes monthly mail service billings; advises County staff regarding available mail services.
• Performs electronic document imaging and microfilming functions; makes adjustments to document quality; coordinates final quality control inspections on imaged and filmed documents;
• Maintains quality control of microfilm; maintains and makes minor repairs to equipment; monitors supply inventories.
• Liaises with various County departments regarding materials, supplies and equipment requirements; obtains price quotes; allocates costs to appropriate funding source; prepares / issues vouchers and transmits them to the Clerk's Accounting Office for payment; inspects received materials and equipment for quality and accuracy of order; maintains inventory and file of vendors.
• Receives and processes Records Transfer forms from various County departments; documents information required for retrieval, tracking and retention / destruction of records according to State Archives regulations.
• Generates reports to schedule records for destruction; prepares records inventories and destruction notices; determines required method of destruction; coordinates with transferring agency for approval of record destruction.
• Provides assistance with testing voting equipment; deploys and retrieves election equipment; maintains / distributes election supplies and inventories.
• Performs other duties as assigned or required.

Qualifications

Minimum Qualifications : High School Diploma or equivalent; one year office / clerical experience; or equivalent combination of education, training and experience. Must have a valid driver's license.

Knowledge and Skills :

Physical Demands :