Senior Payroll Specialist

ePac Flexible Packaging has locations across the United States, Canada, Europe, Africa, Southeast Asia, and Australia. Built on break-through digital printing, ePac is at the crossroads of advanced technology and manufacturing. ePac’s mission is to provide consumer packaged goods companies the ability to compete with large brands with great packaging. Our customers are predominantly small and medium-sized CPGs, many of whom are focused on creating natural and innovative products for their consumers. Since opening our first manufacturing facility in 2016, our mission has been clear – to help small brands obtain big brand presence, give back to the communities we serve and contribute to the creation of a more sustainable, circular economy.

This remote role has a salary range of $70k-90k depending on skills and experience, with a generous leave and benefits package.

Benefits include :

3 Medical Options Dental Vision Employer paid Short and Long term disability 401K with employer match 120 hours Paid Time off Paid holidays Potential for company bonus and more!

SUMMARY OF POSITION

The Senior Payroll Specialist leads all aspects of payroll processing including but not limited to balancing payroll budget, documenting all transactions related to employee wages, commissions, bonuses. This role supports both onsite and remote team members, coordinating closely with the Finance, HR, and Operations teams. The Senior Payroll Specialist will own biweekly payroll processing, year-end activities, and audits, ensuring accurate payroll operations, strict regulatory compliance across states, and data integrity across multi-state, multi-company payrolls. This position ensures data integrity and continuous improvement of payroll processes and controls.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Biweekly Payroll Processing (US locations, back up for Canada as needed)

Lead end-to-end multi-state, multi-company payroll processing for exempt and non-exempt  employees (350+ employees, over 27 states with 11 separate entities), including but not limited to wage / hour classifications, overtime, bonuses, commissions, variable compensation, profit sharing, garnishments, leave, terminations and adjustments.Ensure accurate tax withholdings, benefit deductions (voluntary and involuntary), wage garnishments, child support orders, and reimbursement workflows; manage jurisdiction-specific nuances (multi-state for the US).Reconcile payroll data for accuracy; resolve discrepancies with HR, site managers, and department supervisors.Ensure payroll runs are completed on time and in compliance with internal controls and company policies.Process and submit international monthly payroll through HRIS system for EOR population.

Tax Compliance & Payments

Prepare and file all required payroll tax returns (federal, state, local in the US) and respond to notices from tax authorities.Manage year-to-date tax reporting, unemployment insurance, and reconciliations for the US.Stay current with payroll tax regulations across the US; advise on changes affecting payroll.

Quarterly / Year-End Processing & Audits

Lead tasks including W-2s, quarterly 941s, 940, 1099s (if applicable) and related state filings.Prepare and distribute year-end payroll documents; respond to employee inquiries and provide year-end guidance.Coordinate internal and external audits related to payroll and payroll tax compliance.

Internal Controls & Data Integrity

Maintain comprehensive documentation of payroll processes, controls, and SOPs.Perform regular reconciliations of payroll GL accounts, benefits, withholdings, and payroll accounts.Monitor access controls, data security, and confidentiality of payroll information.

System Management & Optimization

Administer and optimize the payroll system (Rippling) for US, including setup, tax rules, reporting, and workflows.Collaborate with IT / HR to implement system updates, patches, and process improvements; support integrations with time and attendance systems used.Oversee funding feeds.Develop and generate payroll reports for management, audits, and compliance; provide insights to operations leadership. Prepare and present regular payroll and benefits metrics and analytics to senior leadership; identify opportunities for cost savings and program enhancements. Prepares management reports on a monthly basis or as requested

Cross-Functional Collaboration

Partner with HR / Benefits to onboard / offboard employees, changes in compensation, and benefit enrollments.Collaborate with management to address shift differentials considerations.Work with Finance / GL for monthly close, variance analysis, and posting.Provide payroll guidance to department managers.

Compliance & Legal

Ensure adherence to applicable federal, state, and local laws and regulations; track wage and hour compliance, exemptions, and overtime rules across states.Maintain up-to-date knowledge of payroll regulations, tax credits, unemployment regulations, and reporting requirements.Manage employee data privacy and secure handling of payroll information; ensure confidentiality.

JOB KNOWLEDGE, SKILLS & ABILITIES

Solid working knowledge of tax codesExceptional communication skills, both written and verbalTeam-player with excellent interpersonal skillsOutstanding problem solving, research and analytical thinking skillsAttention to detail and ability to prioritize tasksComfortable working in a fast paced manufacturing environment

EXPERIENCE AND EDUCATION

5+ years of progressive payroll processing experience required, including multi-state and multi-company / entity payroll experience. Manufacturing setting or similarly complex setting preferredStrong knowledge of US payroll processes, taxes and year-end obligations. Intermediate to advanced experience with Excel or Google Sheets (v-lookups, pivots, data imports / exports)Extensive experience specifically with Rippling, highly preferredPayroll system implementationCPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferredAbility to maintain strict confidentiality regarding compensation, benefits, employee issues, etc.Demonstrated experience providing outstanding customer supportHigh school diploma or equivalent required, Bachelor’s’ degree preferred

OTHER

This job description is not intended to be all inclusive, and employees will also perform other reasonable related business duties as assigned by managementThe company reserves the right to revise or change job duties as needed.  This job description does not constitute a written or implied contract of employment

WORK ENVIRONMENT

Fast paced work environmentSome potential travel to facilities and meetingsOvertime during peak periods (e.g., year-end, payroll spikes)

ePac is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. EEO Poster

The pay range for this role is : 70,000 - 90,000 USD per year(Remote (Austin, Texas, US))70,000 - 90,000 USD per year(Remote (Chicago, Illinois, US))70,000 - 90,000 USD per year(Remote (Boulder, Colorado, US))70,000 - 90,000 USD per year(Remote (Madison, Wisconsin, US))70,000 - 90,000 USD per year(Remote (San Diego, California, US))

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