Medical Administrative Assistant

Medical Administrative Assistant

DoveLewis Veterinary Emergency and Specialty Hospital is hiring a Medical Administrative Assistant to join our hospital support team. The Medical Administrative Assistant is responsible for providing administrative and clerical support to hospital and office staff. This position performs a wide variety of tasks related to the smooth operations of the hospital and business.

We're looking for a proactive and organized Medical Administrative Assistant to be the backbone of our hospital and business operations. If you thrive in a fast-paced environment, love keeping things running like clockwork, and want to make a real impact every day, this role is for you!

Job duties will include, but are not limited to :

• Provide administrative support to the Chief of Staff and additional DVM Leadership, including calendar management, coordinating meetings, meeting minutes, presentation drafts, and other relevant administrative tasks.
• Track and code expenses for the department and leader(s) supported, ensuring timely submission and proper documentation
• Maintain and update internal Wiki and SharePoint pages to ensure clear communication and easy access to resources.
• Process and distribute daily mail, including scanning payments, invoices, and important documents.
• Perform miscellaneous duties as assigned.
• Be the go-to person for administrative requests across the hospital.
• Support the leader(s) you assist in coordinating staff appreciation and recognition efforts with thoughtful and timely execution.
• Support and participate in the Safety Committee by coordinating meetings, assisting with projects, updating protocols, and helping to ensure regulations are maintained.
• Assist with conference room cleanup and straightening to ensure professional and organized meeting spaces.
• Run reports and audits for leader(s) supported

Qualifications

Highly organized and detail oriented.

Comfortable juggling multiple tasks in a fast-paced environment.

Strong written and verbal communicator.

Tech-savvyexperience with ezyVet or other practice management software is a plus.

Passionate about helping animals and supporting a lifesaving team.

Education and Experience

High school diploma or equivalent.

One or more years of experience providing administrative and / or customer service support in a professional environment.

Minimum of one year experience in a veterinary facility and familiarity with veterinary terminology, medications, and procedures preferred.

Experience using practice management software (ezyVet preferred).

Why do employees love working at DoveLewis?

We provide generous employee benefits including : medical / dental / vision insurance, paid time-off, veterinary discounts, and a positive work environment.

We provide continuing education benefits and abilities to grow your skills and capacities.

We live up to our mission of providing the best emergency, critical, and specialty care to our patients and service to our clients.

Your work makes a difference to the animal-loving community and to individual pet owners on a daily basis.

DoveLewis is an equal opportunity employer dedicated to workforce diversity and a drug-free workplace. Pre-employment drug screen for illegal substances and background screens required.