Admin Assistant

Description We are looking for an Administrative Assistant to join our team in Stoneham, Massachusetts. In this role, you will play a vital part in ensuring the smooth operation of our office by managing administrative tasks, organizing workflows, and supporting team members. This is an excellent opportunity for someone with strong organizational skills and proficiency in Microsoft Office and Adobe Acrobat to thrive in a collaborative environment. Responsibilities : - Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and coordinating meetings. - Utilize Adobe Acrobat to create, edit, and review documents while ensuring accuracy and security. - Prepare and format documents with precision using Microsoft Office tools such as Word, Excel, and PowerPoint. - Manage both digital and physical filing systems to maintain efficient and accessible records. - Assist in preparing and proofreading financial reports, tax documents, and other client-ready materials. - Oversee office supply inventory, coordinate orders, and resolve basic IT issues to maintain an organized workspace. - Monitor project deadlines, set reminders, and ensure timely completion of tasks. - Support the team with various administrative needs, demonstrating flexibility and adaptability. - Collaborate with team members to maintain an efficient and organized office environment. If interested, please send resumes to jeremy.tranfaglia@roberthalf Requirements - Proven experience as an administrative assistant, preferably in a detail-oriented services environment. - Strong proficiency in Adobe Acrobat for document creation and editing. - Advanced skills in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. - Exceptional attention to detail and organizational abilities. - Excellent written and verbal communication skills with several years of experience. - Ability to manage confidential information with discretion and integrity. - Strong multitasking and time-management skills to handle a fast-paced workload. - Prior experience with consistent deadlines and client-facing responsibilities is advantageous. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M / F / Disability / Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https : / / www.roberthalf.com / us / en / terms) .