Medical Record Coordinator

The Medical Record Coordinator and Abstractor will serve as a subject matter expert for birth defects case management and will be primarily responsible for medical record processing and abstraction.

Job duties will include :

• Request medical records of persons with suspected or identified birth defects (maternal and infant) from birthing facilities and Healthcare Providers in Tennessee, using a developed algorithm
• Conduct case verification on all reports received on key birth defect diagnoses using medical records
• Review assigned medical records (digital, electronic, and hard copies) and extract relevant information
• Cross-reference information from multiple sources to ensure abstracted data is complete and accurate
• Perform data entry into iCMS database for abstracted medical records
• Review data entry by non-clinical staff to ensure clinical accuracy
• Submit service referrals to appropriate social services, when indicated
• Work closely with the TNBDSS Team to identify issues and ensure data processes are complete and accurate
• Maintain partnerships with birthing facility HIM staff and provide feedback as it relates to process improvements
• Maintain HIPAA compliance at all times
• Work independently, responsibly, and efficiently; problem-solving and communicating when needs are present
• Complete abstraction assignments on time with minimal supervision
• Attend weekly meetings with the TNBDSS team
• Maintain ongoing education on developments in patient care, data management, birth defects, healthy pregnancy, and health equity