Payroll Specialist - Central Office

TITLE : Payroll Specialist - Central Office

POSITION OVERVIEW :

The Payroll Specialist will coordinate with other members of the Payroll team to perform the day-to-day tasks of processing payroll, manage employee records, and ensure prompt payment of payroll vendor invoices for the Portland Public School System. Important attributes include attention to detail and the ability to relay complex information in an understandable fashion to a diverse group of employees with various levels of knowledge.

ESSENTIAL RESPONSIBILITIES :

• Perform daily payroll department operations, including review and entry of time and attendance forms and timely filing of all paperwork
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Preparation, reconciliation and timely filing of all payroll reports (bi-weekly, monthly, quarterly and annually)
• Work closely with HR to update employee records for new employees, retirements / terminations, benefit elections, pay rate changes, general ledger allocations, and changes in non-financial data (e.g change of address)
• Communicates with employees, internal and external parties in a respectful and professional manner and respond to inquiries in a timely manner.
• Assist with budget and audit preparation as assigned.
• Prepares payment requests for benefits (medical, dental, retirement ...) and withholding taxes.
• Performs and reviews the input of time sheets / time cards and maintenance of employee records in the integrated payroll application, including proper account coding and distribution.
• Assists employees, timekeepers, and supervisors with training, processing issues and requests for transaction information on a regular basis. Ensures timesheets and time cards are filed timely (prior to the next payroll).
• Updates and maintains transaction files and databases to reflect personnel updates / changes.
• Researches issues / discrepancies, and processes necessary corrections.
• Other duties as assigned by Accounting Manager or designee

KNOWLEDGE, SKILLS, AND ABILITIES

EDUCATION, TRAINING, AND EXPERIENCE

CREDENTIAL REQUIREMENTS

EMPLOYMENT DETAILS :

ABOUT PPS :

Located two hours north of Boston, Portland, Maine, is a progressive and vibrant community where all of the possibilities for living an active, balanced, and engaged life are at your fingertips. Portland Public Schools is a cornerstone of our community. We are the largest public school district in Maine and the most diverse district in Northern New England with more than 60 world languages spoken by our students and families. PPS offers competitive wages and a full range of benefits for both part-time and full-time staff. Benefits include comprehensive medical and dental coverage, a complimentary employee assistance program, voluntary retirement plans, various paid time off options and much more!

Portland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, or disability, as defined and required by state and federal laws.