Financial Assistant 2
Job Description
FINANCIAL ASSISTANT 2 , Laboratory for Nuclear Science (LNS), to coordinate research administration and financial activities and perform a diverse range of pre-and post-award grant administration duties.
Will interpret and resolve concerns from faculty members and labs within LNS and across other departments, juggle multiple deadlines, and provide excellent and efficient support to a variety of stakeholders.
- Responsibilities include providing timely, transparent, and efficient guidance to internal and external stakeholders on a wide variety of finance-related matters and inquiries;
- providing support for post-award budgets / general accounts; supporting financial review for research / general accounts and monitoring expenditures for compliance with sponsor requirements;
processing invoices, preparing journal vouchers, verifying credit card charges (PCard), performing monthly financial review and control, and approving financial documents (e.
g., travel vouchers, requests for payment, etc.); updating and maintaining account and LNS database information; supporting the preparation of monthly financial reports for principal investigators;
providing backup support to other financial assistants; and participating in special projects and performing other duties as assigned.
Job Requirements
- REQUIRED : high school diploma or its equivalent; three years’ financial / accounting or business operations experience;
- proficiency with Microsoft Excel; excellent analytical, organizational, interpersonal, and customer service skills; meticulous attention to detail;
willingness to assume new responsibilities and learn new software as needed; and ability to set priorities, meet tight deadlines despite frequent interruptions, and work both independently and as part of a team.
PREFERRED : associate’s / bachelor's degree; experience with database management and Adobe Acrobat; MIT experience; knowledge of OSP Kuali and SAP, MIT's financial and administrative systems;
and knowledge of Uniform Guidance, NIH and other federal sponsor policies, and MIT policies related to finance and research administration.
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