Office Manager/Firm AdministratorBell & Associates, Inc. • Los Angeles, CA, United States

Office Manager / Firm Administrator

Bell & Associates, Inc. • Los Angeles, CA, United States

11 days ago

Job type

Full-time

Job description

Office Manager – Firm Operations & Administration

The Office Manager is responsible for managing, coordinating, or directly performing a wide range of operational, administrative, and strategic duties. Responsibilities are listed below, not in order of priority.

1. Firm Management & Partner Support

Work closely with the Managing Partner (MP) to oversee day-to-day firm operations and stay informed on firm activities.
Execute initiatives and directives from the MP to ensure smooth organizational performance.

2. Accounting & Finance Administration

Handle internal accounting tasks including payroll processing, accounts receivable collections, vendor payments, and maintaining accurate books and records for the firm.

3. Staff & Human Resources

Coordinate core HR functions such as maintaining CPE / training records, managing firm licenses, tracking PTO, onboarding and offboarding employees, ensuring HR compliance, and assisting with recruitment.

Review timesheets, support performance appraisal processes, manage benefit plans with the MP, and coordinate firm events and employee engagement activities.

4. Partner Support & Meeting Administration

Attend all partner meetings and retreats; assist with agenda planning, preparation, and follow-up.

5. Strategic Planning & Execution

Support the MP in developing, implementing, and monitoring firm strategic goals and initiatives.

6. Technology Coordination

Partner with the MP and IT Director to support the firm's technology systems, including time and billing platforms, network operations, software applications, email, internet, and phones.

7. Website & Digital Presence

Work with the MP and IT Director to maintain and update the firm’s website and manage social media presence.

8. Office Administration & Facilities

Oversee office equipment, supply purchasing, space planning, and maintenance of firm policies and procedures.

9. Contract & Vendor Management

Assist the MP in negotiating and maintaining firm contracts, including insurance, benefits, banking relationships, and office lease matters.

10. Professional Development & Best Practices

Stay current on administrative best practices by networking with other firms, participating in practice management associations such as CPAFMA, attending conferences, and engaging in ongoing professional learning.

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Office Administrator • Los Angeles, CA, United States

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