Administrative Coordinator-Recruited

Description :

Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software.

Enable Skills-Based Hiring

No

Union Designation

Additional Details

• Preferred Pay Rate Range : BR0-BR5
• Union Designation : Union Eligible
• Report-To Detail : 100% on Campus
• Tenure Limit : 3 months
• FLSA Exemption Status : Non-Exempt / OT Eligible
• Required Education : High School Graduate
• Required occupational training, certifications or license(s) : None
• Business Title : Mentoring Coordinator
• Additional Job Details : Job location is 224 Western Ave, Boston, MA 02134 NOT 114 Mt Auburn Job Responsibilities : Reporting to the Harvard Ed Portal Assistant Director of Socially Engaged Learning, the Mentoring Coordinator works independently with minimal supervision to coordinate the Mentoring Program and youth programming at the Ed Portal. The Mentoring Coordinator's primary responsibilities include : Overseeing and supporting students as they engage in learning through the Mentoring program by, for example, assisting with technology use and troubleshooting. Organizing logistics for the mentoring program and youth programing events, including : mentor-mentee matching, schedule management, room / space reservations, supply procurement, communication with program participants, coordination with program participants and internal and external constituents, A / V support, and food ordering. Supervising and guiding undergraduate mentors during mentoring sessions. Implementing administrative systems / procedures to support programs. Providing plant, garden and invertebrate animal care. Overseeing systems for collecting and maintaining program and scholarship applications, event registrations, program databases, and event / program attendance. Managing data related to program / event participation including gathering information from multiple sources to prepare schedule and ad hoc reports that identify trends. Preparing and maintaining programs records to ensure compliance with University requirements and / or government regulations. Oversee a safe and risk-free atmosphere for children, staff and community members. Scheduled responsibility for supporting general Ed Portal operations; including supporting set up and clean-up of programs, answering phones, and managing the front desk. Skill Requirements Strong written and verbal communication skills Comfort with Microsoft Office suite of products (Word, Excel, Outlook), Google Suite of applications (Docs, Sheets, Slides) and web-based applications such as Eventbrite, Asana, and Sumac Previous customer service experience Previous experience working with elementary school students helpful Ability to pass a CORI / SORI check Schedule Typical work hours are : 11 : 00 AM 7 : 00 PM, Monday Thursday, 9 : 00 AM 5 : 00 PM, Friday (In between semesters, the hours are 9 : 00 5 : 00 Monday Friday) Ability to work early weekday mornings starting at 7 : 30am (1-2x a semester), evenings, as well as weekends (1-2x a semester) as business and program needs may dictate Required Technical Skills / Knowledge : Strong written and verbal communication skills Comfort with Microsoft Office suite of products (Word, Excel, Outlook), Google Suite of applications (Docs, Sheets, Slides) and web-based applications such as Asana and Sumac Previous customer service experience Previous experience working with elementary school students and / or families helpful
• Does this position require a HUID? : Yes
• Pre-identified candidate's information, including name, email, phone, state / city / zip & pay rate : (No Value)
• Is the worker converting from being a Harvard full-time employee (FTE)? : No
• Role requires identity, I-9 and 3 reference screen (recruited) : Yes
• Role requires identity, I-9 screen (payrolled) : No
• Role requires DMV / driving history screen : No
• Role requires criminal background and sexual offender screening CORI / SORI : No
• Role requires criminal background screen : No
• Role requires 10-panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No