Administrative Support, Journeyman

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville / Madison County, headquartered in Huntsville, AL with over 1200 employee-owners. Our team provides superior research, development, and engineering services to the Federal Government and Department of Defense. As one of the nation's top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do : "Lighting the Pathway of Freedom". And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for an Administrative Support position located in Kettering, OH (Dayton / WPAFB area). Within the AFLCMC / GB Business and Enterprise Systems Directorate (BES), this position will support multiple programs for our GBM and GBS Customer.

This position requires a highly motivated individual with experience in Administrative Support to include, but not limited to :

Staff support for the senior managers and members of the organizational staff;

Researching and compiling information pertaining to certain projects / topics;

Reviews CDRL packages;

Prepares factual, clear, concise, complete and appropriately coordinated written communications;

Ensures leadership is kept informed of all issues of interest that relate to the mission of the Directorate;

Monitors progress toward accomplishment of various taskings and initiatives;

Provides support by supplying the information and background for the preparation of program events;

Drafts documents for the approval and signature of leadership;

Disseminates program policy and specific initiative guidance for members of the organization;

Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings in support;

Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy which may include, but is not limited to, attendance logs, minutes and / or action items with corresponding action officers;

Maintain scheduling documents and requirements for video and online conferencing set up and execution which may include, but is not limited to, the maintenance logs on the equipment and the corresponding instructions on equipment set up and meeting execution; and / or,

Staff support for the senior managers and members of the organizational staff;

Researching and compiling information pertaining to certain projects / topics;

Reviews CDRL packages;

Prepares factual, clear, concise, complete and appropriately coordinated written communications;

Ensures leadership is kept informed of all issues of interest that relate to the mission of the Directorate;

Monitors progress toward accomplishment of various taskings and initiatives;

Provides support by supplying the information and background for the preparation of program events;

Drafts documents for the approval and signature of leadership;

Disseminates program policy and specific initiative guidance for members of the organization;

Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings in support;

Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy which may include, but is not limited to, attendance logs, minutes and / or action items with corresponding action officers;

Maintain scheduling documents and requirements for video and online conferencing set up and execution which may include, but is not limited to, the maintenance logs on the equipment and the corresponding instructions on equipment set up and meeting execution; and / or,

Provide travel planning and execution support. Note : Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, Chapter 2, Para. 020301(F). Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation.

Job Requirements :

Experience using the Microsoft Office Suite to include PowerPoint, Outlook, Word, Visio and Excel

Experience using Microsoft SharePoint for records management

Experienced in the use of the Defense Travel System (DTS)

Candidate must be a U.S. Citizen

Candidate must possess and be able to maintain a Tier 1 / NACI clearance.

Must have a high school diploma or GED and at least two yeas experience in the respective profession being performed, two of which must be in the DoD.

Must be familiar with the use of Video and Teleconference capabilities to support the scheduling, reservation, and execution of meetings. This includes but may not be limited to :

Microsoft Teams Virtual Meetings

Conference Room Phone and Video Technologies

Schedule : (M-F; 8-5)

Work Location : onsite at Kettering, OH

Travel : No

Relocation Assistance Available : No

Position Contingent Upon Award of Contract : No

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Benefits :

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including : ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.

Applying to Torch Technologies :

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to HR@torchtechnologies.com. Thank you for your interest in Torch Technologies.