Administrative Associate III

Administrative Associate III

Be part of the excitement and join our BAE Systems, Inc. National Space team. This role would be expected to provide comprehensive administrative support to a large program in the National Space organization. The selected candidate will provide a full range of administrative work assignments for the program team. We are looking for an ambitious Administrative Associate who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management. The National Space Strategic Business Unit works with members of the intelligence and defense communities to deliver space systems that drive mission success and provide resilient mission-level solutions to meet the customers greatest challenges.

What Youll Do :

• Provide a wide variety of administrative tasks for the program and associated program team members in the National Space organization.
• Make travel arrangements and reservations.
• Prepare travel and business expense reports using Concur.
• Coordinate office moves for new and current program team members.
• Set-up and support meetings; keep minutes as necessary.
• Coordinate events and training for the program team.
• Make conference room reservations.
• Arrange meetings with internal and external customers.
• Order catering for meetings.
• Maintain program calendars and schedule meetings in Outlook.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Greet external visitors.
• Maintain databases, records, spreadsheets; prepare various schedules and perform data entry.
• File and retrieve records, folders, or other materials.
• Work with highly confidential information.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment :

This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions :

Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Education, Experience, & Skills :

High School diploma or equivalent plus 2 or more years of related experience. Each higher-level related degree, i.e., Bachelors or Masters, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education. A current, active TS / SCI with Polygraph security clearance is required. Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills. Ability to work with considerable independence and as part of the team. Ability to work under pressure and handle multiple assignments concurrently. Demonstrated decision making based on knowledge of organization policies and procedures. Maintaining confidentiality concerning sensitive information.

Pay Information :

Full-Time Salary Range : $47488 - $75980 Please note : This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to : business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits : At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered : health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and / or job specifics.