Director of Choice & Enrollment Colorado School District 11

Director of Choice & Enrollment Services

The Director of Choice and Enrollment Services is responsible for the oversight of the district's choice, enrollment and registration policies and processes. This role leads strategic enrollment initiatives in the district. The Director of Choice and Enrollment Services manages the operational processes associated with enrollment and registration in the district and all annual collection and reporting of enrollment information and works with internal and external stakeholders to ensure that families and students have access to a comprehensive school choice system.

Essential Job Functions

• Provides strategic leadership, insight, and vision for the District regarding enrollment and registration philosophies, policies, and processes.
• Serves as District's expert on enrollment issues and provides guidance to school staff, including principals, when questions regarding enrollment arise.
• Provides accurate data and coaching to school leadership teams focused on enrollment strategy.
• Partners with other district departments on school planning efforts.
• Effectively leads and supervises a central enrollment team focused on customer service.
• Develops and annually updates protocols for school registrars and Pupil Count Coordinators.
• Plans and delivers professional development to a cadre of approximately 80 school registrars, and Pupil Count Coordinators.
• Collaboratively works with principals to ensure high quality data entry and data management and assure key staff receive necessary training and guidance.
• Manages the annual Student October Count. Analyzes and makes recommendations regarding improvements to internal processes for tracking and counting student membership. Analyzes and prepares numerous reports for the Board of Education, other departments, schools, and information for the district web site. Responsible for interaction between the Colorado Department of Education (CDE) audit team and the District.
• Monitors new legislation and remains familiar with all laws and regulations applicable to pupil funding and enrollment.
• Manages the annual Federal Impact Aid Survey. Ensures that survey process meets federal requirements and maximizes funding to the district. This includes working with liaisons at multiple area military installations and the Colorado Springs Housing Authority and training, and support to the school coordinators. Responsible for the submission of the Sec 8003 grant application.
• Files requests for new school code, grade changes, and notification of school closure with CDE. Coordinates internal school code task force to ensure consistent coding across departments and systems (Finance, HR, Student Information System).
• Participates in district committees as requested, including, but not limited to: student system user committees, capacity committee and calendar committee.
• Coordinates with principals in establishing and documenting school schedules to meet state guidelines regarding hours of scheduled pupil- teacher instruction.
• Annually generates strategic student count projection that are used to produce the following year's budget and school staffing. Works with other department administrators on student growth and demographic information related to projections.
• Oversees data integrity in the student database.
• Works closely with various district staff members to respond to state data submission requirements, legal requests, policy review and revision, planning, records management, etc.
• Plans and implements summer enrollment process. Includes hiring and supervision of temporary workers.
• Performs regular analyses and reports of student data, including but not limited to quarterly drop-out reports, Choice permit analyses and reports of student demographics from annual student count, graduation, dropout and mobility data.
• Monitors and reports to superintendent's cabinet on fall enrollment changes (start of school through October 1st certified Student October Count).
• Responds to information and data requests in a timely and professional manner.
• Serves on a variety of district committees.
• Supervises support staff.

Other Duties

• Performs related duties as assigned.

Knowledge, Abilities and Skills

• Knowledge of data processing application software as applied to the creation and management of student databases.
• Ability to perform statistical and other quantitative analyses of data using spreadsheet (Excel) or other statistical software.
• Ability to perform sound analysis of data and database processes and take or recommend appropriate actions regarding such matters.
• Ability to communicate effectively both orally and in writing.
• Ability to work cooperatively with others.
• Ability to keep abreast of developments in the field.

Qualifications

• Bachelor's degree or relevant work experience in computer science, mathematics, accounting, or related field that would assist in the performance of the position.
• Experience working with large data sets using spreadsheets or other software.
• Minimum of five (5) years' work experience that would assist in the performance of the position.

Organizational Relationships

• Reports to Chief Resource Officer. Supervises support staff. Coordinates work efforts and trains school- based staff. Works closely with Director of Applications Development and Support to plan for Student Information System bug fixes, enhances and improvements.

Working Conditions

• The work is performed in a typical office environment.

Physical Demands

• The work is mostly sedentary with periods of light physical activity and is performed in office surroundings. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs; bend; reach, hold grasp and turn objects; and use fingers to operate computer or typewriter keyboards. The work requires the ability to speak normally and use normal or aided vision and hearing.

Employees in this category will also receive the following for the 2025-2026 school year:

• Non-Recurring Pay: 8% of base salary in Non-Recurring Pay (distributed as 4% on November paycheck and 4% on May paycheck).
• Professional Development Fund (PDF): __EXEC Pro employees will be allocated $1,500 annually towards a Professional Development Fund (PDF) to be used for professional growth opportunities. Amount allocated will be prorated based upon date and length of hire.

Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Reference the linked How Your Compensation Is Determined for more details.

Salary Setting (New Hires): Newly-employed Executive Professionals will be placed on the twenty (20) step system. Each step represents two years of experience, based upon equivalent experience. Beginning in July 2025, The maximum number of years of experience granted is 14, which is equivalent to placement on step seven (7). Steps are determined by experience listed on the application and resume.

Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job, provided step increases were approved by the Board during the years in question.

Salary Setting (Rehires after Retirement): Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the __EXEC Pro placement on salary schedule by job title) and step at time of resignation. Additional relevant experience gained after resignation may be evaluated from the employee's application and updated resume.

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers.

Equal Employment Opportunity

School District 11 is committed to a policy of nondiscrimination in relation to disability, need for special education services (whether actual or perceived), race, creed, color, sex, marital status, sexual orientation, transgender status, gender identity, gender expression, national origin, religion, ancestry, age, genetic information, or protected activity in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any harassment/discrimination of students and/or staff, based on the aforementioned protected areas, will not be tolerated and must be brought to the immediate attention of the school principal, D11 administrator/supervisor or D11 nondiscrimination compliance/grievance coordinator.

NONDISCRIMINATION COMPLIANCE COORDINATOR, the Office of Equal Opportunity Programs and Ombudservices, has been designated to coordinate compliance with: Equal Pay Act of 1963, Civil Rights Act of 1964, as Amended, Age Discrimination in Employment Act of 1967, Title IX Education Amendments Act of 1972, Section 504 of Rehabilitation Act of 1973, Pregnancy Discrimination Act of 1978, and Americans with Disabilities Act