PROJECT COORDINATOR

U.S. Engineering has been an industry leader since 1893. How? Constant innovation and a willingness to evolve. The construction industry changes rapidly, and we cultivate a dynamic workplace where even our newest team members can influence change and make an impact. We know that our most valuable asset is our people. Join us!

PROJECT COORDINATOR

Primary Purpose :

The Project Coordinator is responsible for coordinating, through partnership with Project Managers and other project team members, all clerical and administrative support functions for projects within the designated region. May assist in all phases of the projects, from procurement through close out.

Principal Duties and Accountabilities :

• Assist Project Managers with various clerical and administrative functions associated with any or all phases of U.S. Engineering projects - from procurement through job close out.
• Create, maintain and / or control all project documentation. Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
• Write, edit, or transcribe general correspondence and / or project documents. This may include letters, inquiry packages, change orders, purchase orders, subcontract agreements, etc.
• Monitor and document project status and other project information for current, bidding, and targeted projects, via the company's Intranet operations portal (NEST), company accounting system or other tracking mechanisms.
• Maintain organized filing system for all project documentation, including ensuring that the operations portal (NEST) is kept current.
• Interface with both internal and external individuals involved in the projects, such as project team members, owners, general contractors, subcontractors, and vendors. Maintain ongoing communication related to project, respond to inquiries, seek information and provide information as necessary to ensure the smooth administration of each job.
• Utilize company accounting system to enter or update project data and other pertinent information.
• May participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.
• Provide reception support and other administrative tasks as needed.
• Set up and manage Procore and Bluebeam sessions.
• Keeping contract documentation - RFI, Submittals and drawings organized and current on Procore.
• Assist with submittal procurement and product procurement / tracking.
• Vendor RFP facilitation
• WBS and Work pack tracking.
• Building and maintaining internal and external relationships

Job Scope :

The Project Administrator may be responsible for administration of a single project, multiple projects, or all projects within an assigned division - depending on project scope, project location or other considerations. As such, the Project Administrator may report to a single Project Manager or may report to multiple PMs and / or a Regional Vice President of Operations.

Management Responsibility :

X Individual Contributor - no subordinates.

Education & Experience :

Knowledge, skills, and abilities :

Physical and / or travel demands :

Benefits and Compensation :

This position will be posted until April 1, 2025. To apply, please visit https : / / www.usengineering.com / careers / job-postings / .

U.S. Engineering is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.

U.S. Engineering is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.

Disclaimer : The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified. U.S. Engineering reserves the right to revise as needed. The job description does not constitute a written or implied contract of employment.