Sales Coordinator

Job Description

Job Description

We have immediate openings for experienced Sales Coordinator. Must be able to work AM,PM and Night shifts with weekends and holidays.

JOB PURPOSE :

Reporting to the Director of Sales and Marketing, Sales Manager and or the General Manager, you will be responsible for providing sales and administrative support to the Sales team to ensure the smooth operation of the department.

ESSENTIAL JOB FUNCTIONS :

Coordinating sales calls and client appointments

Preparing quotes and contracts for clients

Coordinating site inspections as required

Maintaining hotel and Sales & Marketing databases

Conducting research and competitive analysis to compile reports

Assisting with Sales & Marketing projects

Reports any unusual occurrences or requests to the manager or assistant manager.

Understand that business demands sometimes make it necessary to move employees from their accustomed shift to other shifts.

Work collaboratively with all departments to ensure proper group arrival, stay, and exit

Point of contact for non-direct calls into the executive office / sales. Direct calls and emails for leads to the appropriate sales and catering managers

Attends property Staff meetings, and other property specific meetings as requested by the General Manager / Director of Sales / Management

Management and upkeep of the Master BEO binder

Perform any other duties as and when assigned by management

QUALIFICATIONS & SKILLS :

Essential :

High School Graduate or equivalent work-related experience.

1-year experience in similar position, preferably in the hospitality environment.

A proven performer in a fast paced, high volume and challenging role

Professional communication and interpersonal skills

Exceptional organizational and time management skills to achieve tight deadlines

Meticulous attention to details with administration and data entry is essential

Proficiency with CRM systems and Microsoft Office programs, particularly Outlook, Word and Excel

Previous experience in a similar role within a hospitality office environment is preferred

Sound knowledge of Fosse, Delphi or STS catering and sales systems is ideal

Exceptional grooming and personal branding

Display a competent level of computer literacy.

Must possess initiative, excellent guest service and decision making skills.

Ability to type at least 40 words per minute.

Ability to compute basic mathematical calculations.

Ability to focus attention on guest needs, remaining calm and courteous at all times.

Ability to work well under pressure coordinating multiple requests at any given time.

Ability to work cohesively with other departments and co-workers as part of a team.

Flexibility in schedule.

Ability to schedule various services for individuals.

Ability to perform job functions with minimal supervision.

Ability to relay instructions and ask for help.

COVID-19 Precaution(s) :

Personal protective equipment provided or required

Temperature screenings

Social distancing guidelines in place

Sanitizing, disinfecting, or cleaning procedures in place