Grant Reimbursement Analyst

The New York City Department of Transportation (NYCDOT) provides safe efficient and environmentally responsible movement of pedestrians goods and vehicular traffic on the streets highways bridges and waterways of the Citys transportation network. NYCDOT rehabilitates and maintains the Citys infrastructure including bridges tunnels streets sidewalks and highways. NYCDOT Grants & Fiscal Management division maximizes grant funding opportunities to achieve the agencys strategic goals and objectives by monitoring federal and state legislative actions seeking new funding opportunities administering the program obtaining reimbursement and ensuring compliance with the Departments federal and state grant programs.

The NYCDOT Grants & Fiscal Management division is seeking an Accountant to join its Grants Reimbursement Compliance & CGMS team (GRC). GRCs mission is to oversee the timely planning preparation processing and submission of NYCDOTs claim reimbursement requests to the New York State Department of Transportation (NYSDOT) for expenses that are eligible for state and federal funding. The unit also operates in conjunction with the NYC Office of Management and Budget (OMB) external audit entities and internal audit units including other support divisions / programs within the agency to oversee federal state and city entities and internal audit units including other support divisions / programs within the agency to oversee federal state and city audits including the federal / state Single Audits that involve grants. Conducts monthly reconciliation exercises to remedy potential grants de-obligation risks and establishes the departments non-city grant records in the NYC Citywide Capital Grants Management System (CGMS) managed by OMB / Comptrollers.

Under supervision the major duties of the position include but are not limited to the following :

• Review invoice documentation for accuracy and completeness
• Examine vouchers and timekeeping records to prepare / confirm reports and prepare cost analyses and documentation to submit federal and state reimbursements.
• Manage and monitor grant-funded Personnel Services (PS) and Other Than Personnel Services (OTPS) expenses related to the reimbursement claims incurred in the DOTs expense budget.
• Become proficient in the use of the Citys Financial Management System (FMS) and the City Human Resource Management System (CHRMS) including MS suite such as Excel Word Access and PowerPoint.
• Run reports related to FMS FMIS and other citywide state or federal applications.
• Liaison with the project managers in various divisions throughout DOT and other City Agencies to ensure compliance with city state and federal rules and regulations associated with the different grants funding sources to avoid ineligible expenditures.
• Safeguard coordination with DOT / Fiscal Affairs and Budget units to ensure consistency with timing of expenditures incurred and revenue collections posted in FMS.
• Interact with internal and external auditors answering their questions explaining questionable discrepancies and preparing reports.
• Perform related tasks as assigned by the Unit.

LOCATION : 55 Water Street NY NY 10041

HOURS : Mon - Fri / 9am - 5 pm

All resumes to be submitted electronically using one of the following methods : Please go to and find Job ID# 748553. Current employees please log on to Employees Self Service and follow the Careers Link. Most Public libraries have computers available for use. No phone calls faxes or personnel inquiries permitted. Only applicants under consideration will be contacted. Appointments are subject to Mayors Office of Management and Budget approval. For more information visit - 40510

Qualifications :

1. A baccalaureate degree from an accredited college or university accredited by regional national professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting including one course each in advanced accounting and auditing; or

2. A valid New York State Certified Public Accountant license.

To be eligible for placement in Assignment Level II individuals must have in addition to meeting the minimum requirements at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : No

Employment Type : Full-time

Key Skills

ArcGIS,Intelligence Community Experience,GIS,Python,Computer Networking,Data Collection,Intelligence Experience,R,Relational Databases,Analysis Skills,Data Management,Application Development

Experience : years

Vacancy : 1